Book A Space

Hello!

We are here to help you have a great event. Please take care to read all that is in these pages and follow the steps so that we can best support you.

First: Read about the venue options we have available. (Studio Theater and Presentation Theater) Feel free to email me at jmcdermott@usfca.edu to check which venue might be best, and what dates might be available.

Second: Read and agree to the Policies & Agreements for use of the space.

Third: Fill out the form below and be sure to elaborate on your time and date needs in the "Describe your Event" box at the bottom. Once you hear back from us that the event is approved (*Note- its NOT approved nor booked until we give that confirmation) then you need to also book with Events Management and Guest Services to make sure you are on the calendar officially by using the EMS system in the QUICK LINKS to the right This is very important to do to so we do not have double bookings and you get the support you need for your event to be successful.

If you have further questions or please feel free to contact USF STAGES as listed on the sidebar.

Have read and understand the Booking rules as presented and will follow them to the best of my ability.

I have reviewed the Safety & Training section of the USF STAGES website and agree to take all trainings deemed necessary by STAGES staff before entering the venues or using related equipment. Failure to do so will result in the event being canceled or technology use severely limited.

General Information

Email

Phone Number

Organization

If Student Group, Name of Faculty Advisor

Faculty Advisor Email Address

Space(s) Being Requested

Presentation Theater

Due to Renovations Presentation Theater is closed to bookings for 2019/2020

The Green Room (ED045)

Can only be booked in concert with Presentation Theater but is open every day with your USF ID

Studio Theater (LM148)

80-100 seat black box theater

Studio Dressing Room (LM151)

Can only be booked in concert with Studio Theater

Prop Shop (ED043)

To access props for your show or build your own

Costume Shop (ED044)

To access wardrobe or build costumes

Scene Shop (LM153)

For building scenic and props *Note* special training is needed for this space

LIST DATES AND TIMES requested

LIST DATES AND TIMES requested
	LIST DATES AND TIMES requested	Item weight

more items

List possible Pre-Production meeting dates and times

List possible Pre-Production meeting dates and times
	List possible Pre-Production meeting dates and times	Item weight

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Describe Your Rental (What is the event?)

Expected Attendance

Will you require rehearsals?

Request Rehearsal Space

Request Rehearsal Space
	Request Rehearsal Space	Item weight

more items

Add all start and end dates and times: mm/dd/yy 12:00pm - mm/dd/yy 1:00pm

Venue Usage (Breakdowns and Pricing please refer to Booking Rules)

Main Stage (class 1):

A fully produced event that has a high level of production and design elements with a major impact on the venue, associated spaces, and staffing over multiple days and nights. These events will include extensive technical rehearsals.

Mid Stage (class 2)

A produced event that has a limited level of production, and uses primarily repertory lighting, scenic, and other design elements as well as a limited impact on the venue and associated spaces and may be for one or more nights but no longer than 1 week. These events may have limited technical rehearsals.

Small Stage (class 3)

A one day or night event that may or may not have one short technical run through before the event. These events are the best cost value, but require the most from the producers themselves

Classroom (class 1)

A standard use which included no technical support in the space. This includes class recitals, rehearsals, lectures, and presentations that are appropriate to the space. SymArts provides no staff support for these uses, but will maintain the spaces to be clean and ready for such use.

Other

Please explain

Scenic Needs (Please describe)

Lighting Needs (Please answer the questions below to the best of your ability.)

Will you need to use the STAGES lighting equipment?

Yes

No

Do you have your own board op/programmer or do you need one provided?

Will you need to use any spotlights?

Will there be any haze or fog?

Additional lighting needs (Please describe)

Audio Needs (Please answer the questions below to the best of your ability.)

Will you need headsets?

If yes, how many?

Will you need to borrow microphones or stands?

Will you be live mixing from the house or do you only need audio playback?

Additional sound needs (Please describe)

Music (Please answer the questions below to the best of your ability.)

Will you be having any musicians?

Will you need any music stands or chairs for them?

Will you need a piano or a keyboard?

If you are using a piano will you be using it as is?

Will you be hiring a tuner to come in?

Will you be paying us to get it tuned for you?

Front of House (Please answer the questions below to the best of your ability.)

Do you need to rent any extra tables?

If renting tables, how many?

Wardrobe (Please answer the questions below to the best of your ability.)

Will you need costume racks or are you providing your own?

Additional wardrobe needs (Please describe)

Any addition Information (optional)

Please submit a rough ground plan or sketch of your event to Joshua McDermott at jmcdermott@usfca.edu