Accounts Payable

Gleeson Plaza with sun at St. Ignatius Church

Our goal is to provide an excellent customer service experience by going above and beyond, solving any issues you may have.  Our friendly staff of subject matter experts add a personal touch and a unique perspective. We take initiative and aim to deliver a timely response: we work with you to get the job done.

Please refer to our Disbursement Services Guide for payment methods, guidelines, and contacts.

What services does Accounts Payable provide?

  • Vendor payments for goods and services
  • Employee and student reimbursement payments
  • Wire transfer payments – foreign & domestic
  • Unclaimed property compliance & reporting
  • W-9 compliance
  • Oversight and distribution of IRS 1099 forms
  • Vendor & employee electronic fund transfer (EFT) setup and maintenance
  • Verify that adequate documentation & approvals exist prior to releasing payments to vendors
  • Monitor vendor statements and investigate billing or payment errors
  • Stop payment and check cancellation requests

How do I pay an invoice?

University Purchasing Card (P-card)

Pay an invoice using your USF Purchasing Card (P-Card). You will need to reconcile the credit card charges on your monthly expense report in Concur Expense. You will also need to provide a scanned image of the invoice as a receipt.

Learn more about the university P-card

Concur Invoice

Submit a payment request electronically online through Concur Invoice. The payment request will automatically be routed through your department for approval. You will need to provide a scanned image of the invoice as documentation.

Learn more about Concur Invoice

Who do I contact?

Melissa Melnikoffmmelnikoff@usfca.edu | (415) 422-2735

Concur Invoice - Vendor Payments, PO Payments, Library Payments, SUA Payments Unclaimed Property, Vendor EFT/ACH Setup, Vendor Statements & Credits

Kathy Seroniokseronio@usfca.edu | (415) 422-2387

Concur Invoice - Service Payments, Wire Payments,  1099 Forms

Emmy Mooremoore@usfca.edu | (415) 422-2639

Stop Payments on Checks, Check Cancellations, Reissuing Payments, Cashed Check Inquires

Samantha Wilkinsonswilkinson@usfca.edu | (415) 422-2579

Vendor Maintenance, W-9 Compliance, Cash Advances, Cashiering

Tracy Diptdip@usfca.edu | (415) 422-5977

Concur Expense, Purchasing-Card Applications, Limit changes & Training, Non-employee Reimbursements, Electronic Communication Authorization & Reimbursement Forms (ECP)

Unsure? Please call our Accounts Payable line at (415) 422-6371