Accounts Payable

Gleeson Plaza with sun at St. Ignatius Church

Our goal is to provide an excellent customer service experience by going above and beyond, solving any issues you may have.  Our friendly staff of subject matter experts add a personal touch and a unique perspective. We take initiative and aim to deliver a timely response. We work with you to get the job done.

Please refer to our Disbursement Services Guide for payment methods, guidelines, and contacts.

What services does Accounts Payable provide?

  • Vendor payments for goods and services
  • Employee and student reimbursement payments
  • Wire transfer payments – foreign & domestic
  • Unclaimed property compliance & reporting
  • W-9 compliance
  • Oversight and distribution of IRS 1099 forms
  • Vendor & employee electronic fund transfer (EFT) setup and maintenance
  • Verify that adequate documentation & approvals exist prior to releasing payments to vendors
  • Monitor vendor statements and investigate billing or payment errors
  • Stop payment and check cancellation requests

How do I pay an invoice?

University Purchasing Card (P-card)

Pay an invoice using your USF Purchasing Card (P-Card). You will need to reconcile the credit card charges on your monthly expense report in Concur Expense. You will also need to provide a scanned image of the invoice as a receipt.

Learn more about the university P-card

Concur Invoice

Submit a payment request electronically online through Concur Invoice. The payment request will automatically be routed through your department for approval. You will need to provide a scanned image of the invoice as documentation.

Learn more about Concur Invoice

Who do I contact?

Tracy Dip | tdip@usfca.edu | (415) 422-2871

Concur Invoice - Vendor Payments, PO Invoice Payments, Library Invoice Payments, SUA Payments Unclaimed Property, Vendor Credits

Kathy Seronio | kseronio@usfca.edu | (415) 422-2387

Concur Invoice - Service Payments, Wire Payments,  1099 Forms

Kris Bailey | kbailey7@usfca.edu | (415) 422-2735

Vendor Maintenance, W-9 Compliance, Vendor EFT/ACH Set-up

Victoria Lei | vlei@usfca.edu | (415) 422-5977

Stop Payments on Checks, Check Cancellations, Reissuing Payments, Cashed Check Inquires

Concur Expense, Purchasing-Card Applications, Limit changes & Training, Non-employee Reimbursements

Unsure? Please call our Accounts Payable line at (415) 422-6371 or email at ap@usfca.edu