Renew Your Organization

The 2020-2021 student organization renewal process is now open! All organizations planning to be recognized during the 2020-2021 academic year must complete all components of this process. Please see below for more details, including important deadlines. 

Why do we have to do a renewal process?

Recognition for student organizations is granted on a yearly basis. Completing the process ensures a smooth transition for your organization into the new academic year without a lapse in available support or resources. 

What do we have to do?

For now, please complete the following items by August 10, 2020:

  • Select the organization’s executives for the 2020-2021
  • You’ll need the information of your 2020-2021 executives in order to complete the renewal process. If your organization’s executive board cycle runs on a different schedule (i.e. calendar year vs. academic year), please make sure it is noted in your constitution.
  • Submit the Undergraduate Student Organization Renewal Form or the Graduate Student Organization Renewal Form
  • You’ll need to complete and submit the form in one sitting, as it is not possible to save your progress. This form will also require that you upload the organization’s constitution and roster. We are using new templates for both documents. Please make sure the documents you submit match the templates provided.

Undergraduate Student Organization Constitution Template
Undergraduate Student Organization Roster Template

Graduate Student Organization Constitution Template
Graduate Student OrganizationRoster Template

What happens next?

After you submit the renewal form (which includes the organization’s constitution and roster), Student Leadership and Engagement will review everything and follow up with you regarding any additional information or questions we have.

You will receive a message from us stating what the 2020-2021 student organization requirements are, what additional steps you need to complete for the renewal process, when you executives can expect to have access to the Undergraduate/Graduate Student Organization Canvas page, and when your organization can expect to have access to reserving rooms via EMS.

We look forward to reviewing your organization’s renewal materials! If you have any questions, or would like any assistance, please contact us via email at sle@usfca.edu.