Renew Your Organization

Why do we have to do a renewal process?

Recognition for student organizations is granted on a yearly basis. Completing the process ensures a smooth transition for your organization into the new academic year without a lapse in available support or resources. 

What do we have to do?

Please complete the following items by Monday, April 8, 2024:

1. Review and update your organization’s constitution, ensuring it aligns with the provided template:
   • Undergraduate Student Organization Constitution Template
   • Graduate Student Organization Constitution Template
2. Identify your organization’s executives for the Fall 2024 semester
   • You’ll need the information of the fall 2024 executives in order to complete the renewal form, including names, positions/titles, and email addresses. 
3. Create an executive board contact list
   • This list should include all executive board members of the organization to ensure that they each have access to Canvas and receive important information from SLE. 
   • Executive Board Contact List Template
4. Prepare an updated membership roster from the 2023-24 academic year
   • Membership Roster Template
5. Prepare your organization's logo
   • Note that all organization logos and names must not contain any form of University of San Francisco, USFCA, USF, or any other abbreviation, per USF policy. 
6. Submit the Student Organization Renewal Form
   • You’ll need to complete and submit the form in one sitting, as it is not possible to save your progress. This form will also require that you upload the organization’s constitution. Please make sure the document you submit matches the template provided.
   • Undergraduate Student Organization Renewal Form
   • Graduate Student Organization Renewal Form

What happens next?

After you submit the renewal form (which includes the organization’s constitution and executive board contact list), Student Leadership and Engagement will review everything and follow up with you regarding any additional information needed or questions we have.

By May 1, you will receive an email from us stating what your organization's next steps are. If you have any questions, or would like any assistance with the process, please contact us via email at sle@usfca.edu.

Note: Once the USO and GSO Renewal Form closes, USOs and GSOs who did not successfully renew will have the opportunity to apply as a new student organization during the first application cycle in the Fall semester.
 

Timeline

• March 18, 2024: USO and GSO Renewal Form Opens

• April 8, 2024: USO and GSO Renewal Form Closes

• April 9–30, 2024: SLE Review

• May 1, 2024: USO and GSO Renewal NExt steps communicated