Renew Your Organization
The student organization renewal for the 2025-26 academic year will open on March 20, 2025.
Why do we have to do a renewal process?
Recognition for student organizations is granted on a yearly basis. Completing the process ensures a smooth transition for your organization into the new academic year without a lapse in available support or resources.
What do we have to do?
Please complete the following items by Monday, April 7, 2025:
- Review and update your organization’s constitution, ensuring it aligns with the provided template:
- Identify your organization’s executives for the Fall 2025 semester and create an executive board contact list
- Refer to your organization's constitution for your election/selection procedure for new officers.
- You’ll need the information of the fall 2025 executives in order to complete the renewal form, including names, positions/titles, and email addresses. Please compile this information into this Executive Board Contact List Template.
- Please note that this year, all organizations are required to have at least four (4) executives.
- Prepare a membership roster for the 2025-26 academic year
- All organizations are required to have at least five (5) current members who will continue in fall 2025; executives should also be included as members.
- Please compile your membership information into this Membership Roster Template.
- Prepare your organization's marketing and outreach information
- Logo: note that all organization logos and names must not contain any form of University of San Francisco, USFCA, USF, or any other abbreviation, per USF policy.
- General email, website, and/or social media.
- Recruitment contact: name and email for person who will answer general inquiries.
- Prepare additional information to share about the 2024-25 year (Optional)
- Organization activity
- Service hours
- Number of members added
- Awards and highlights
- Submit the Student Organization Renewal Form
- You’ll need to complete and submit the form in one sitting, as it is not possible to save your progress. This form will also require that you upload the organization’s constitution. Please make sure the document you submit matches the template provided.
- Undergraduate Student Organization Renewal Form
- Graduate Student Organization Renewal Form
What happens next?
After you submit the renewal form (which includes the organization’s constitution and executive board contact list), Student Leadership and Engagement will review everything and follow up with you regarding any additional information needed or questions we have.
By May 1, you will receive an email from us stating what your organization's next steps are. If you have any questions, or would like any assistance with the process, please contact us via email at sle@usfca.edu.
Note: Once the USO and GSO Renewal Form closes, USOs and GSOs who did not successfully renew will have the opportunity to apply as a new student organization during the first application cycle in the Fall semester.
Timeline
- March 20, 2025: USO and GSO Renewal Form Opens
- April 7, 2025: USO and GSO Renewal Form Closes
- April 8–30, 2025: SLE Review
- May 1, 2025: USO and GSO Renewal Next steps communicated
