Renew Your Organization

The student organization renewal process for the 2026-27 academic year will open soon! 

Why do we have to do a renewal process?

Recognition for student organizations is granted on a yearly basis. Completing the process ensures a smooth transition for your organization into the new academic year without a lapse in available support or resources. 

What do we have to do?

Please complete the following items by Monday, April 13, 2026:

  1. Review and update your organization’s constitution, ensuring it aligns with the provided template:
  2. Identify your organization’s executives for the fall 2026 semester and create an executive board contact list.
    • Refer to your organization's constitution for your election/selection procedure for new officers.
    • You’ll need the information of the fall 2026 executives in order to complete the renewal form, including names, positions/titles, and USF email addresses. Please compile this information into this Executive Board Contact List Template. All organizations are required to have at least four (4) executive board members.
    • Note: If there are any executive board changes throughout the academic year, Canvas modules may be reassigned to new executives. Executives are expected to complete said modules within the first fourteen (14) days of them taking office.
  3. Identify your organization's full-time faculty/staff advisor for the 2026-27 academic year.
    • Have a conversation with your advisor to determine their capacity to support your organization for the 2026-27 academic year. If their capacity has changed, please update your organization's constitution.
  4. Prepare a membership roster for the 2026-27 academic year. 
    • All organizations are required to have at least five (5) current members who will continue in fall 2026.
      • Note: Executive board members should also be included as members.
    • Please compile your membership information into this Membership Roster Template.
  5. Prepare your organization's marketing and outreach information
    • Logo: note that all organization logos and names must not contain any form of University of San Francisco, USFCA, USF, or any other abbreviation, per USF policy. 
    • General email, website, and/or social media.
    • Recruitment contact: name and email for person who will answer general inquiries. 
  6. Prepare additional information to share about the 2025-26 year (Optional)
    • Organization activity
    • Service hours
    • Number of members added
    • Awards and highlights 
  7. Submit the Student Organization Renewal Form
    • You’ll need to complete and submit the form in one sitting, as it is not possible to save your progress. This form will also require that you upload the organization’s constitution. Please make sure the document you submit matches the template provided.

What happens next?

After you submit the renewal form (which includes the organization’s constitution and executive board contact list), Student Leadership and Engagement will review everything and follow up with you regarding any additional information needed or questions we have.

By May 6, you will receive an email from us stating what your organization's next steps are. If you have any questions, or would like any assistance with the process, please contact us via email at sle@usfca.edu.

Note: Once the USO and GSO Renewal Form closes, organizations who did not successfully renew will have the opportunity to apply as a new student organization during the first application cycle in the Fall semester.
 

Timeline

  • March 23, 2026: USO and GSO Renewal Form Opens
  • April 13, 2026: USO and GSO Renewal Form Closes
  • April 14–May 5, 2026: SLE Review
  • May 6, 2026: USO and GSO Application Status Communicated