Information for New Employees

Congratulations on your new position at USF! We’ve outlined a variety of on-campus resources and services to help you navigate the university during your first week.


New employees will receive an email with a DocuSign link to several documents that must be completed and signed online. Additionally, new employees must submit a Form I-9 and supporting documentation in person to Human Resources in Lone Mountain Main, Room 339, on or before the first day of employment. Lastly, employment is contingent upon the stipulations contained in the Work Eligibility web page.


  Required? Frequency

Benefits/Employment Orientations and Welcome

Required for full-time employees One-time, upon hire
Anti-Harassment Training Required for full-time employees and USFFA part-time faculty in the preferred hiring pool (PHP) Upon hire and every two years thereafter
Title IX Mandatory Reporting Training Required for full-time and part-time employees Upon hire and every year thereafter
Information Security Awareness Training Required for full-time and part-time employees and all affiliates Upon hire and every two years thereafter
ITS Quick Guide As assigned by your supervisor (i.e. Banner, Concur, Canvas, etc.) N/A
Purchasing As assigned by your supervisor N/A
Professional Development Optional N/A
Educational Technology Services Optional N/A

Getting Connected, Paid & Around

OneCard After submitting your new employee paperwork, you will receive instructions on obtaining your One Card, USF's official campus photo ID card. One Card
(415) 422-7663
CWID Your CWID (campus-wide identification number) will be sent via email prior to your first day of work. CWIDs are not labeled on One Cards for security reasons. CWID Retrieval and Support
Email/ myUSF Prior to your first day, instructions on how to log into myUSF, USF's intranet, will be sent to your personal email address. Access your work email, self-service tools, and important announcements and events. ITS
(415) 422-6668
Internet Your myUSF account username and password also provides access to the University’s wired and wireless internet network. USF Wireless Support
Faculty/ Staff Dining Room The faculty and staff dining room, located in the University Center on lower campus, is open Monday through Friday from 11:30 a.m. to 1:30 p.m. throughout the academic year (August through May). Faculty/Staff Dining Room
Paychecks/ Payroll

If your new hire paperwork has been completed accurately, including direct deposit forms (unless waived), your paychecks will be deposited directly into your specified account after a minimum of two pay periods. Contact Payroll for details about the payroll calendar, time sheets vs. leave reports, and W-2 information.

(415) 422-5743
USF Campus Download a USF campus map »
Schedule a campus tour »
Office of Admissions
(415) 422-6563

Read more about campus parking and how to purchase a parking permit, if eligible.

Public Safety
(415) 422-4201

USF offers various commuter incentive programs and services, including a partnership with Chariot vanpool service, which stops on campus.

Transportation »

Commuter benefits »


Your Benefits

Newly hired benefits-eligible faculty and staff have 30 days from the date of hire to enroll for benefits. For more information, visit the employee benefits and enrollment information web pages.

Business Hours

University business hours are 8:30 a.m.–5 p.m., Monday through Friday. The workweek begins at 12 a.m. on Sunday morning and ends at 11:59 p.m. on Saturday night. Each workday begins at 12 a.m. and ends 24 hours later. Work hours and schedules may vary depending upon position. For more information about work schedules, rest breaks, meal periods, etc., review the Pay Practices section of the employee handbook.

Additional Resources

*for union employees
**for USFFA faculty/librarians
***for non-benefited USF employees working in San Francisco