Information for New Employees

Congratulations on your new position at USF! We’ve outlined a variety of on-campus resources and services to help you navigate the university and get off to a good start during your first 90 days. How do you make the most of them?

Complete Your Online Paperwork

As a new employee, you will receive an email with instructions on how to complete your online paperwork. Additionally, you must submit supporting documentation for the Form I-9 in person to Human Resources in Lone Mountain Main, Room 339, on or before the first day of employment. Your employment is contingent upon the stipulations contained in the Work Eligibility web page.

Take Your Required Training

Training Type Required? Frequency

Benefits/Employment Orientations and Welcome

Required for full-time employees One-time, upon hire
Anti-Harassment Training *Required for full-time and part-time employees Upon hire and every two years thereafter
Title IX Mandatory Reporting Training *Required for full-time and part-time employees Upon hire and every year thereafter
Information Security Awareness Training *Required for full-time and part-time employees and all affiliates Upon hire and every two years thereafter
ITS Quick Guide As assigned by your supervisor (i.e. Banner, Concur, Canvas, etc.) N/A
Purchasing As assigned by your supervisor N/A
Professional Development Optional N/A
Educational Technology Services Optional N/A

*Training marked with an asterisk indicates that the new employee will receive an email providing details on how to access the course (either via Canvas or Everfi).

Get Connected, Get Paid & Get Around

Office/Topic Description Contact Information
OneCard After submitting your online paperwork, you will receive instructions on obtaining your One Card, USF's official campus photo ID card. One Card
(415) 422-7663
CWID Your CWID (campus-wide identification number) will be sent via email prior to your first day of work. CWIDs are not labeled on One Cards for security reasons. CWID Retrieval and Support
Email/ myUSF Prior to your first day, instructions on how to log into myUSF, USF's intranet, will be sent to your personal email address. Access your work email, USFWorks, and important announcements and events. ITS
(415) 422-6668
Internet Your myUSF account username and password also provides access to the University’s wired and wireless internet network. USF Wireless Support
Faculty/ Staff Dining Room The faculty and staff dining room, located in the University Center on lower campus, is open Monday through Friday from 11:30 a.m. to 1:30 p.m. throughout the academic year (August through May). Faculty/Staff Dining Room
Paychecks/ Payroll

Visit Payroll Services for information about your payment elections, payroll calendar, time entry or time off, W-2 information, and more.

Payroll Services
(415) 422-5743
USF Campus Download a USF campus map »
Schedule a campus tour »
Office of Admissions
(415) 422-6563

Read more about campus parking and how to purchase a parking permit, if eligible.

Public Safety
(415) 422-4201

USF offers various commuter incentive programs and services. 

Transportation »

Commuter benefits »

Ergonomics Check out the GoUSF Wellness pages for tips on setting up an ergonomically sound work space. Ergonomics Education

Enroll in Your Benefits

Newly hired benefits-eligible faculty and staff have 30 days from the date of hire to enroll for benefits. For more information, visit the employee benefits and enrollment information web pages.

Meet With Your Supervisor

  • Be curious – ask questions! What is your supervisor's work style? What do they value? What advice do they have for you during your onboarding?
  • Learn what is expected of you in the first 30, 60, and 90 days. Initiate the process of setting goals and objectives.
  • Schedule an informal check-in with your supervisor for each monthly milestone.
  • Calendar regular one-on-one meetings with your supervisor.
  • Ask about upcoming all-staff meetings and other dates/meetings that should be included on your calendar. 
  • Ask who you should meet with and who you should get to know outside of the department.

Meet With Your Colleagues

  • Extend yourself to your new colleagues, both within your department and with those who you will be working with frequently outside of your department.
  • Invite your colleagues to coffee, meet with them to learn about what they do, ask how you can partner on projects, and learn more about their working styles.
  • Ask for their advice, “What do I need to do/think about in order to be successful in my role? What qualities are you looking for in a team mate?”
  • Remember to tell them a little bit about yourself, too!

Get Involved

There is something on campus almost every day that will offer you an opportunity to get involved! Check the USF calendar for all upcoming events, such as:

The more involved you are in the USF community, the sooner you’ll feel you aren’t new anymore. There are no shortage of opportunities – it’s up to you to take advantage of them! Check out the resource section for more information.

Business Hours

University business hours are 8:30 a.m.–5 p.m., Monday through Friday. The workweek begins at 12 a.m. on Sunday morning and ends at 11:59 p.m. on Saturday night. Each workday begins at 12 a.m. and ends 24 hours later. Work hours and schedules may vary depending upon position. For more information about work schedules, rest breaks, meal periods, etc., review the Pay Practices section of the employee handbook.

Additional Resources

*for union employees
**for USFFA faculty/librarians