On-Campus Employment Information for Faculty and Staff

Useful On-Campus Employment Facts for Departments:

  • International students are eligible for on-campus employment during their studies. F-1 students can work without approval from ISSS or the US government, and J-1 students can only work after approval from their international student advisor.
  • International students are limited to  20 hours/week while classes are in session, and up to 35 hours/week during school vacations.
  • International students will need a different employment authorization to work for USF after graduation. This employment authorization is called Optional Practical Training (OPT) and all employment on OPT has to be related to the students’ major field of study.

Supervisors Instructions for On-Campus Employment

International students who are authorized for on-campus employment are eligible to apply for a U.S. Social Security Number (SSN). Supervisors must complete an On-Campus Employment Confirmation Letter (SSN) for our office to process this for the student. Student workers have 45 days from their Date of Hire to submit their Social Security Card to the Student Employment Office. 

Applications for the social security number must be made in person at a local Social Security Administration (SSA) office, after which the SSN card is mailed within 4-6 weeks. 

New students must wait at least ten (10) business days after completing Status Verification with ISSS to apply for an SSN. 

If you have any questions, please contact email our office at isss@usfca.edu

See an example of a completed On-Campus Employment Confirmation Letter (SSN) here

How to Complete the On-Campus Employment Confirmation Letter (SSN)

Please follow the instructions below:  

  1. Print out On-Campus Employment Confirmation Letter (SSN) in color. 
  2. If your department is through our bookstore under Barnes and Noble or another on-campus employer that is not USF, you will need to add your letterhead to this form before printing it in color and completing it. 
  3. Fill out the On-Campus Employment Confirmation Letter (SSN) in ink or typed on a computer. 
    • Complete information for the student worker under “Non-immigrant Information”
    • Complete information for your specific department under “Employer/Employment Information”
    • USF’s EIN number is 94-1156628
      • Please note that if you are not a USF department then you will have a different EIN
    • End date cannot be later than the student's program end date on their I-20. 
      • Reach out to student for their program end-date. 
  4. Students are only allowed to work up to 20 hours per week on campus while classes are in session. If the students’ hours have not been determined, please enter “up to 20 hours” for more flexibility.
  5. Sign and Date the letter with a pen. The Social Security Administration only accepts original signatures.

F-1 students may begin working once they have completed the I-9 and onboarding with Student Employment. They do not need a Social Security Number (SSN) to begin working but they should apply for one as soon as possible. The earliest date a student can apply for a SSN is 30 days before their start date.

On-Campus supervisors can download and complete the On-Campus Employment Confirmation Letter (SSN) below to assist students in applying for a Social Security card. Be sure to print it in color. 

For additional procedures for hiring a student employee, refer to the office of Student Employment instructions.

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