New Hire Resources

Congratulations on hiring your new employee.

To assist you in on-boarding, this landing page provides an overview of Purchasing and Ancillary Services (PaAS) resources for program set up and training.

Purchasing Training

We offer 1-on-1 meetings in the PaAS office and for larger groups, a classroom style presentation can be arranged for your group. Please email purchasing@usfca.edu and provide: name(s) of the employee(s) and available date/times.

Typical Agenda includes an overview of USF's purchasing policies, procedures, programs, and services with an emphasis on filling out a pREQ.

MFP Program

The University's campus wide copy/print program provides high quality multifunctional (MFP) devices that can be used as a copier, printer, scanner and fax machine.

For access, please complete The Copy & Print Access Request in Hilltop Shop and forward, with Business Manager approval, to purchasing@usfca.edu.

More information about the program along with how-to's can be found on the MFP Program page.

Business Cards

Business cards for new employees can be ordered from Copymill using this form but must be attached to a Purchase Requisition. The pREQ form can be found here.

Samples, pricing information and instructions can be found on the Business Card Main Page.

Online Office Supply Ordering Access

Central Stores is able to offer supplies at significantly lower prices and next day desk top delivery for in-stock items, through the online ordering services Office Depot and AAA Business Supplies.

To sign up for a Central Stores account, please send a request, with budget manager approval, to purchasing@usfca.edu. The request should simply include:

Name of the person authorized to place orders
Contact information: Phone, Fax, Email
Cost Center/FOAP the person is authorized to place orders with
Department Name & Campus Location

Important Note for Business Managers: Central Stores online ordering portals support automated approval queues per user. Should a Business Manager or another designated budget manager wish to approve each order, please include name and USF email address information in user set up request. This will require the designated approver to log in to the system and approve the order.

For more information on the program, please visit the Central Stores Main Page.

Amazon Business

By signing up for an Amazon Business account, your new employee will have access to order online and receive free 2-day shipping on orders over $49 without the cost of an individual Amazon Prime account. All Amazon orders using university funds should be linked to the corporate account.

Important Note to Business Managers: Amazon Business currently does not support automated approval queues. Your authorization for your employee allows he/she to place orders up to $1K. PAAS serves as the program administrator and will release the orders daily. Upon release, a PAAS staff member vets the purchase for compliancy to USF Purchasing Policies and Procedures.

For more information on the program, please visit the Amazon Business Main Page.

Ergonomics Program

In alignment with its commitment to providing you a safe and healthful working environment, the university offers comprehensive ergonomic resources and an ergonomic assessment of your work space. Please review Traveler's Office Ergonomics video and then, if needed submit a completed HR Ergonomic Assessment Form.

Furniture

Our furniture program is here to guide you in regards to the new furniture and space planning needs of your new employee. The program facilitates the process in compliance with USF furniture standards and will source through a diverse portfolio of furniture manufacturers. To request new furniture, please complete the Furniture Request Form and email it to purchasing@usfca.edu.

Information about the furniture program can be found at the FF&E Main Page.

To check on Surplus Furniture Inventory and/or to move/remove any existing furniture/equipment, please submit a Facilities Service Request Form.