Early Alert Program
Early Alert is a custom online tool that is utilized by faculty to report undergraduate students who may be performing below a "C" level in their course. Each submission triggers early academic outreach from CASA academic success coaches and faculty advisers.
Create a student progress report through the Early Alert Program
Step by step directions:
- Go to Top Apps and click on “Early Alert” OR go to Canvas and click on the eye icon for Early Alerts (left-hand side of your dashboard).
- To see your classes, click on the “Progress Reports” tab, then click “Submit New Report”.
- Select your class and click on “View Students”.
- Five students will show up at a time; click the “next” button at the bottom of the page to see more students in your class.
- Locate the student you want to create a progress report for and click on “Submit Progress Report”.
- Complete the student progress report form and click “Submit” at the bottom.
- Note: The information you include in the progress report will generate an automatic email to the student. You will be copied on the email that is sent to the student, along with their academic adviser, CASA academic success coach, and dean’s office staff in School of Nursing and Health Professions (for nursing students), and CASA (for School of Management and College of Arts and Sciences students).
Reasons to use the Early Alert program:
- Research has found that with earlier intervention, students are more likely to be academically successful.
- CASA staff need your help in identifying students who may need encouragement, help, and support at any time during the semester. Once we have this important information, CASA staff will be able to intervene to help the student get back on track.
FAQs about the Early Alert Program:
Are all USF students able to be sent progress reports through the Early Alert program?
The CASA Early Alert program is designed for faculty to send progress reports to undergraduate students only. Graduate student early alert reports are scheduled to deploy early 2023.
Where else can I access the Early Alert student progress report form?
To make it easier for you to create student progress reports, we have also added a link in Canvas. (Click on the eye icon for Early Alert on the left-hand side of your Canvas dashboard.)
When should I create a student progress report using “Early Alert”?
The Early Alert program through CASA is available all semester, because we know that faculty have concerns about students more than just during mid-semester. Our office is dedicated to assisting students, but we need your help; for example, if a student is missing class frequently and jeopardizing their academic success, you can use the Early Alert system which notifies the student, CASA, and their academic adviser for possible intervention.
Can I still call or email CASA, if I have a more sensitive concern about a student in my class?
Yes, please feel free to contact CASA anytime. In addition, you may want to consult the Care Referral Program, if you need to alert key administrators of a challenging or sensitive student issue.
Do I still need to create student progress reports at mid-semester, if the system is open all semester?
Even though the Early Alert Program is available all semester, we still want you to notify us mid-semester, as this is an important time for early intervention before the last day to withdraw. College of Arts and Sciences and School of Management faculty will receive a reminder email asking them to let CASA know who is achieving below a C grade as of mid-semester.
Who receives the “Early Alert” emails once I have submitted a student progress report?
An email (with all the details and information from the progress report) is sent directly to the student and copies are also sent to the student’s CASA academic success coach, academic adviser, the dean’s office staff in School of Nursing and Health Professions (Nursing students), and CASA (School of Management and College of Arts and Sciences students).
What happens when a student receives an Early Alert?
We hope that the student is encouraged to take action to improve their academic progress, such as meeting with their professor, as well as their CASA academic success coach and/or academic major adviser.
Do I need to create a student progress report for all of my students?
No, we only want you to create a student progress report for students who you are concerned about any time during the semester, or students that are earning below a C grade.
Can I create a student progress report for multiple students in my class at once?
No, you can only create one student progress report at a time.
Still have questions?
Call or email us!
College of Arts and Sciences Faculty
Marvella Luey, Associate Dean: (415) 422-6374, email@example.com
School of Management Faculty
Deanna Pachinger, Associate Dean: (415) 422-2524, firstname.lastname@example.org
(415) 422-5050, email@example.com