Student Organization Regulations
Notice: Due to changes in the Division of Student Life, student organization registration and adjudication/appeal policies are currently being revised. All inquiries can be directed to Student Leadership and Engagement, while appeals will be handled by the Vice Provost for Student Life.
Student Free Expression: Demonstration and Fixed Exhibit Policy
Introduction: USF Values
As a Catholic, Jesuit institution, the University has the opportunity and the responsibility to advocate the values and theological tenets upon which it is founded. As an institution of higher education we are committed to the free and open expression of a broad and diverse range of ideas. The University is committed to the proposition that higher education prepares students to be critical thinkers and to equip them to exchange their points of view in a respectful and inclusive learning environment. Education is best achieved with dialogue among divergent and pluralistic viewpoints.
The University has recognized this view of education as a key component of its vision, mission, and values, including as core values a belief and commitment to advancing:
- The Jesuit Catholic tradition that views faith and reason as complementary resources in the search for truth and authentic human development, and that welcomes persons of all faiths and religions or no religious beliefs as fully contributing members of the University;
- The freedom and the responsibility to pursue truth and follow evidence to its conclusion.
- Diversity of perspectives, experiences, and traditions as essential components of a quality education in a global context.
Therefore, because USF is irrevocably committed to full intellectual discourse, the University reaffirms the right of every member of the University community to free expression, free association, and free exercise of religion. Students are free to express their views individually or in organized groups, on any topic, on all USF campuses, subject only to rules necessary to preserve the equal rights of others and the other functions of the University.
Freedom of Expression: Protections and Guarantees
Freedom of expression at the University of San Francisco includes the right of USF students to present and advocate their ideas in the spirit of the development of knowledge and the quest for truth. Freedom of expression includes demonstrations, fixed exhibits, petitioning, information dissemination, the formation of groups, and participation in group activities. The University shall not, in general, impair or abridge the foregoing freedoms beyond the regulation of the time, place, and manner of their expression, except as to such speech, expression, or association that falls outside of traditional constitutional protection. While students and student organizations at USF are guaranteed the freedom to examine and to discuss questions of interest, and to express their opinions publicly and privately, the University also recognizes its obligation to protect its property and processes from individual or collective actions which are malicious, or which disrupt this institution, or which obstruct, restrain or interfere with activities of members of the University community, whether by physical force or intimidation. It must be at all times understood that the positions or views espoused are those of students or speakers themselves and do not necessarily reflect the views of the University.
Demonstration and Fixed Exhibit Policy
Demonstrations and fixed exhibits are permitted on the Hilltop campus so long as they are orderly, lawful, and congruent with the standards below and all other policies within the Student Conduct Code. Demonstrations and fixed exhibits that appear to violate this or other policies of the Student Conduct Code may be interrupted or stopped at the direction of the Dean of Students and/or the Assistant Vice Provost for Student Engagement or designee. Upon report of any possible violation of these or other policies of the Student Conduct Code that takes place as part of a demonstration or fixed exhibit, participants, organizers, or sponsors may be subject to the student conduct process.
For the purposes of this policy, the term “demonstration” will refer broadly to the organized display of these rights. The right of students to demonstrate on campus may not interfere with the rights of others to engage in and benefit from the educational programs and services of the University. Accordingly, demonstrations are subject to the following standards regarding the time, place, and manner in which they occur:
This meeting is not an attempt by the University to censor or otherwise limit content or viewpoint, but rather to advise organizers regarding applicable standards for time, place, and manner.
Notifications received fewer than two (2) days before the demonstration may be reviewed subject to staff availability; however, support and resources may be limited.
- Time: Demonstrations must occur within the hours of normal operations for the facility or space in which they occur (if applicable). Buildings will not be kept open beyond regular hours to accommodate demonstrations.\
- Place: Demonstrations may not take place indoors with the exception of the University Center or in any space that has been concurrently reserved by other members of the University community or guests. Demonstrations may not impede the free flow of pedestrian or vehicular traffic, block thoroughfares, or obstruct campus building entry or exit points.
- Manner: As a Jesuit institution, the manner in which USF students engage in civil discourse is held to a high standard. Just as students are encouraged to engage in critical thought and social action, so are they expected to do so in a manner that honors the inherent dignity of all people, even those who may disagree. Therefore, demonstrations may not take place in a manner that endangers the University community, violates the law or the USF Student Conduct Code or interrupts the functioning of the University (interfering with or disrupting classes or other ongoing University events or activities). Demonstrations may not utilize amplified sound in a manner that substantially interferes with classes or other events in progress. Further, demonstrators may not claim to speak for or otherwise represent the position of the University, unless officially sanctioned by the Dean of Students and/or the Assistant Vice Provost for Student Engagement.
- Notifications: Individual students or recognized student organizations intending to organize a demonstration are encouraged to notify the Dean of Students and/or the Assistant Vice Provost for Student Engagement (located on the 5th and 4th floor of the University Center, respectively) two (2) business days before the demonstration. Upon receiving notification, the Dean of Students and/or the Assistant Vice Provost for Student Engagement or designee will offer to meet with organizers to provide appropriate support and resources to mitigate risk and protect participants’ rights. This may include assistance with:
- reserving space
- clarify goals
- promotions and notifications
- news and media coverage (working with Office of Marketing Communications)
- access to sign making material
- coordinating with public safety
Free expression may also take the form of fixed exhibits, such as ribbons or banners tied to trees or lamp posts; temporary walls or other erected structures; or flags, crosses, signs, or other items planted in the ground. Fixed exhibits, due to their unique nature, must be coordinated with the Dean of Students and/or the Assistant Vice Provost for Student Engagement or designee in consultation with other stakeholders (Events Management and Guest Services, Public Safety, Facilities, etc.). Individual students or recognized student organizations wishing to sponsor a fixed exhibit must submit a request to Events Management and Guest Services at least seven (7) business days before installation. Following receipt of this request, the sponsoring party must meet with the Dean of Students and/or the Assistant Vice Provost for Student Engagement or designee to discuss expectations, rights, responsibilities, and logistical considerations (time, place, and manner), which must be mutually understood and accepted. All requests will be considered.
Prior to the installation of the fixed exhibit, the sponsoring party will receive written notification of the agreed upon parameters from the Dean of Students and/or the Assistant Vice Provost for Student Engagement or designee, which will have the effect of policy. Fixed exhibits may only remain displayed for five (5) or fewer consecutive business days and may not be displayed during University holidays. The sponsoring party is responsible for any damage to University property resulting from the exhibit.
Fixed exhibits may not take place in a manner that endangers the University community, violates the law or the USF Student Conduct Code or interrupts the functioning of the University (interfering with or disrupting classes or other ongoing University events or activities). Fixed exhibits may not utilize amplified sound in a manner that substantially interferes with classes or other events in progress. Further, other restrictions apply, such as the prohibited use of sidewalk chalk and the obstruction of walkways.
Event Scheduling Policies and Guidelines
A request to reserve a room should be submitted at the earliest possible date. Rooms are scheduled on a first-come, first-serve basis. Depending on the nature of an event, special services and staff may need to be ordered. The more time allowed between the planning and actual date of an event, the more likely the exact date, space, and services desired can be secured. If rooms and services are requested on short notice, staff will work to accommodate as best they can, but it is possible some or all of the services desired will not be available.
The nature of the request (type of event) must be an efficient and appropriate use of campus facilities. Priority in reserving facilities is given to academic classes and related events in all areas, with the exception of the University Center, Memorial Gymnasium, McLaren Complex, Lone Mountain Conference Center, Koret Health and Recreation Center, and the residence halls. Requests for facilities not primarily for events (e.g. classrooms and The Market) will be processed according to availability and compliance with policies established for those facilities. An activity sponsored by a student organization or university department, whose primary attendance is by individuals from outside the University community, will be considered an external (off-campus) organization and subject to the fees and regulations pertaining to such groups.
There are many University clients, and often another client may have already reserved a space. In this case scheduling staff can assist in finding another date when space is available. For this reason, do not notify attendees of the meeting or event room until a confirmation form has been received. All registered student groups are granted equal access to:
- The use of information tables in designated common areas
- Access to designated bulletin boards
- Scheduled use of meeting rooms
- Access to publicity announcements in the student media (subject to the official publicity regulations of those media)
Requests for event space by student groups will be considered for approval based on the following criteria:
- The student organization and event requester are registered with the Department of Student Leadership and Engagement and are in good standing with the University. Please refer to the Registration of Student Groups section in the Fogcutter Student Handbook for details and procedures for registering a student group.
- The request is in compliance with all guidelines outlined in the Fogcutter Student Handbook Institutional Policy on Freedom of Expression section
- The proposed activity in no way poses a clear and present danger of injury to persons, damage to property, or to the orderly operation of the University
- If space is available, and the request is an appropriate use of the facility
- The event meets all applicable policies
Once all criteria have been met, please submit a request to Events Management & Guest Services for final authorization. Events Management & Guest Services will work with clients to ensure they have met all necessary policies. If a request is not approved, Events Management staff is available to assist in modifying an event to meet necessary guidelines for approval.
Registered student organizations and university departments assume responsibility for all members of their group and any violations of University regulations that may occur in connection with their event and facility use. Once a facility is reserved, no student organization, individual, or university department may transfer, to any other group or individual, control of the event for which the facilities were reserved.
Student organizations and University departments should cancel their reservations at the earliest possible time. This will allow other members of the USF community access to facilities for their events and functions. Failure to cancel a reservation as soon as possible may cause unnecessary university labor and operation expenses. If a student organization or university department seems to be, on a regular basis, making last minute cancellations, or no-showing for reserved meeting facilities, they may need to meet with the appropriate Scheduling Manager to discuss the situation and may face penalties.
In order to provide a positive and supportive learning environment for the USF community and protect the rights of its residential neighbors, sound amplification equipment may only be used in outdoor public areas under the following conditions:
- In Gleeson Plaza on Tuesday and Thursday from 12:15 p.m. - 1:15 p.m. during the academic year
- During other times and at other locations, please contact Events Management and Guest Services to request an exception
Please be aware that due to the primary mission of maintaining a learning environment and protecting USF’s residential neighbors, exceptions may often not be approved. The Events Management office is responsible for assessing and approving all requests for outside sound amplification. The use of amplified sound equipment is subject to the laws of the city of San Francisco, and the sponsoring organization may be required to obtain a city permit. Sound amplification can be used in meeting rooms, and must not interfere with other offices, meetings, and residential activities also occurring in the same building.
Public Safety/Security and Parking
The normal ratio of officers is one uniformed officer per 100-150 attendees. The number of officers will depend upon the specific event and if alcohol is being sold or consumed at the event. The request must be submitted at least four weeks prior to the event or late charges will be assessed. It is the responsibility of the sponsoring organization to work with Public Safety, completing all necessary applications and ensuring an adequate number of Public Safety officers have been ordered to provide security for an event or activity. Special event packets are available at the main office of the Department of Public Safety on the 5th floor of the University Center. Events Management will also notify Public Safety when it determines that the staging of an event is likely to cause some sort of disruption.
Requests for event parking for four or more vehicles must be made in writing to the Special Events Parking Coordinator at the Department of Public Safety no later than 20 business days prior to the event. Priority is given to new student orientation events and then on a first come, first serve basis. Requests should be emailed to firstname.lastname@example.org. The Department of Public Safety will negotiate parking resources and fees with the University special event sponsor.
All food and beverage for events must be arranged through the contracted USF food service provider. Bon Appétit operates USF Dining and Catering services. In the event of special requests regarding food services or to bring or serve food and beverage from an outside source or vendor, please provide a written request to the Bon Appétit General Manager. Please include the following information:
- Name of student organization or university department
- Date, location, and time of event
- Description of the event
- Food and beverage details (include menu, vendors, and services)
Bon Appétit will work with all student organizations and departments to ensure all policies and regulations regarding food service and preparation are adhered to.
Fundraising and other noncommercial activity must be approved in accordance with the Policy on Fundraising and Other Noncommercial Activity (included in the Fogcutter Student Handbook). Such activity usually occurs on the University Center 1st floor and Gleeson Plaza.
Event Planning Guidelines for Individual Students
Individual students may only reserve facilities to conduct pre-organizational meetings (the intent being to organize and complete the registration process for the formation of a new student organization) and for study groups (two or more people). Three pre-organizational meetings will be allowed per semester. Priority for use of meeting room space is given to administrative and academic departments and to registered student organizations. The following criteria apply to these types of meetings:
- Study groups may schedule meeting rooms one working day prior to the meeting. To request an exception to this policy, please submit a request to Events Management and Guest Services for consideration.
- All participants are students, staff, or faculty of the University.
- Meeting rooms will be provided on an “as is” basis. No special set up services are provided. If the facilities are not left in the same condition they were prior to the meeting, privileges for meetings of this kind may be revoked.
- Individual students may borrow equipment (e.g., tables and chairs). Upon collecting the equipment, students will be required to leave their USF ID with the UC Information Desk. Once the equipment has been returned, their USF ID will be returned to them.
Individual students may not invite non-University speakers to campus, except under the sponsorship of a University administrative or academic department or a registered student organization. (Please refer to Regulations on Guest Speakers and Presentations included in the Fogcutter Student Handbook.)
Individual students at the University of San Francisco are granted:
- Equal access to information tables in designated common areas
- Designated bulletin boards
- Publicity announcements in the student media (subject to the official publicity regulations of those media)
Event Planning Guidelines for Personal Events
Students, faculty, and staff, on a space-available basis, can use the McLaren Complex, the Maraschi Room, and the Faculty Lounge for personal and social events during evenings and weekends. At all times, university academic, administrative, and registered student organizations have priority in reserving facilities.
The event must be for a member of the USF community or their immediate family. USF community members may not schedule rooms, as a USF client, for an external (off-campus) organization with which they are affiliated. All external organizations requesting to use university meeting facilities must make these requests with the Lone Mountain Conference Center at (415) 422-6166.
All requests for use of facilities for a personal event must be submitted in writing to Events Management and Guest Services. Wedding receptions, baptismals, memorial services, and graduation receptions are examples of applicable events. Facility fees are applicable, but at a significant discount of 50% off external rates. Clients are required to carry general liability insurance, and all food and beverage must be arranged through the contracted USF food service provider (Bon Appétit). All pertinent USF and Public Safety regulations are applicable to the event.
Procedures for Registration of Student Groups
USF students are free to organize and join associations to promote their common interests, subject to the following regulations:
Each request for registration is reviewed individually for compliance with University policies and procedures promulgated herein as well as those contained in the Fogcutter Student Handbook.
- Registration of a student group carries with it certain rights, responsibilities, and privileges. Registered groups, like registered students, are requested to be respectful of the standards and norms of conduct and civility that help constitute a Catholic, Jesuit community. At the time of a student organization’s registration with the University, the organization will agree to comply with the policies and procedures promulgated herein as well as those contained in the Fogcutter Student Handbook relating to their activities and conduct on campus.
- The University will not register a student organization whose purpose or activities are to
- present a clear and present danger of inciting violence or unlawful behavior.
- advocate the physical harm, coercion, intimidation, or other invasions of personal rights of individual USF students, faculty, staff, administrators, or guests.
- violate the University’s policy on Prevention of Sexual and Other Unlawful Harassment or Student Conduct Code (see Fogcutter Student Handbook).
- advocate willful damage, destruction, or seizure of University buildings or other campus property.
- interfere with University classes or unlawfully interfere with campus events or activities.
- The use of the name, logo, or initials of the University of San Francisco with any aspect of a student organization’s name or promotion or sponsorship of activities is restricted for use by those student groups whose
- sponsored or cosponsored activities are not inconsistent with the acceptable conduct at an American university committed to the Roman Catholic moral tradition.
- purpose that does not contradict the University’s mission or its Catholic, Jesuit character.
- membership does not discriminate on the basis of race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition, or disability.
- Registration of student organizations does not in any way suggest or imply that the University endorses positions or points of view espoused privately or publicly by such organizations. Registered student organizations must represent themselves in ways that make this point clear.
- To register, the club or organization must first meet with a member of Student Leadership and Engagement staff and then complete the “Petition to Register” form. Because registration is for one calendar year, groups must re-register with the University each year. Registration must be current in order for student groups to receive institutional privileges, such as the ability to use University facilities and resources to sponsor meetings, events, and guest speakers, among other privileges reserved for registered student organizations. If a group wants to invoke any of these privileges at the beginning of the fall semester, then it must participate in Club Registration in April. Groups that did not register or new groups forming after the April registration must meet with the Student Leadership and Engagement staff and complete the “Petition to Register” form when it is made available in the fall semester.
- After the Petition and Constitution are received and approved by SLE staff, groups must complete the registration process. Information required for registration includes:
- a current copy of the organization’s constitution and bylaws, with the name of the organization clearly stated;
- a statement of general purpose and any affiliation with an off-campus group;
- a list of proposed activities and how these activities support the organization’s purpose;
- names, addresses, telephone numbers, email, major, and student identification numbers of officers and members of the organization;
- the name and contact information of the club advisor (undergraduate clubs and organizations must identify a USF faculty or staff person to serve as their advisor);
- any other information about the organization required by the Director of Student Leadership and Engagement
- Membership in registered student organizations must be open to all registered students at the University. Student organizations that are granted exemption to have members of only one sex under Title IX of the Educational Amendment of 1972 are granted the same exemption by the University.
- Registered student groups have the right to request student activity funding from the appropriate student governance organization. No registered student group shall be withheld funding on the basis of race, color, religion, gender, sexual orientation, physical impairment, national and/or ethnic origin, or age.
- The Assistant Vice Provost for Student Engagement (or designee), upon finding that a violation of a policy contained in the Fogcutter Student Handbook or other University publication has been committed, may impose one of several sanctions including:
- Warning: Written notice and a meeting with the club or organization that continued or repeated violations may lead to further disciplinary action. Additionally, the warning will suggest a reasonable time frame for corrective action. Should that action not be taken within the specified limits, further sanctions may be invoked.
- Probation: Probation will be levied for a definite period of time. It may include terms and conditions, including a time frame for corrective action. Further sanctions may be invoked if any term or condition is not met in a timely fashion.
- Suspension of official registration: The suspension shall be levied for a definite period of time during which all actions and activities of the club or organization must cease. The actions and activities include, but are not limited to, parties, socials, fund raisers, membership drives and other events open to the public, and any events requiring the use of University facilities. In addition, all rights and privileges granted as a result of being officially registered may be revoked. Other conditions may be placed upon suspension, including the submission of a written plan outlining the ways and means of corrective actions to be taken by the club or organization.
- Withdrawal of official registration: Upon withdrawal of official recognition, the club or organization will lose all rights and privileges relegated to such status. Withdrawal of status, at the discretion of the Assistant Vice Provost for Student Engagement, may be for an indefinite period.
- Appeals for suspension or withdrawal of official recognition must be submitted in writing to the Assistant Vice Provost for Student Engagement (University Center 4th Floor) within in five working days after suspension or withdrawal is officially noted in the letter and organization file.
- Disputes, challenges, and exceptions to the above registration regulations will be mediated between the Assistant Vice Provost for Student Engagement and the representative(s) from the student organization. In cases where resolution cannot be mediated, the Assistant Vice Provost for Student Engagement or his or her designee from Student Life will make the final decision or convene the Committee on Student Freedoms and Responsibilities to review the points of difference and make a recommendation to the Assistant Vice Provost for Student Engagement. The Assistant Vice Provost for Student Engagement will make the final decision after reviewing the Committee’s. If a student group’s registration is rejected, its representative(s) will receive a specific written explanation from the Assistant Vice Provost for Student Engagement as to how the organization’s purpose, activities, and/or expressions are not in compliance with the Institutional Policy on Freedom of Expression.
The posting, distributing, or disseminating of printed materials (e.g., flyers, posters, table tents, banners, and handbills) that advertise, publicize, or otherwise provide notice of activities, events, or information, are subject to the following regulations:
- The University encourages a balanced approach in all communications and the inclusion of contrary points of view. Expression that is indecent, grossly obscene, or grossly offensive on matters such as race, ethnicity, religion, gender, or sexual orientation is inappropriate in a university community, and the University will act as it deems appropriate to educate students violating this principle. Although freedom of expression is subject to reasonable restrictions on time, place, and manner, such restrictions shall be applied without discrimination toward the content of the views being expressed. The use of the University forum shall not imply acceptance or endorsement by the University of the views expressed.
- The Assistant Vice Provost for Student Engagement or designee grants permission to individual students and registered student organizations of the University to post, distribute, or disseminate printed materials on campus in accordance with the Institutional Policy on Freedom of Expression. Printed materials should be left with the Associated Students Graphics Center (University Center 4th Floor) for approval and posting. Posting in Residence Halls is also subject to the “Posting and Mailing Policy” located in the Student Housing and Residential Education's Information and Regulations section of the Fogcutter Student Handbook.
- The location, time, and length of posting as well as limitations on number and size of announcements accepted will be determined by the ASUSF Graphics Center, adhering to the University’s Policy on Posting of Information and the ASUSF Graphics Center Posting Guidelines for Campus Publicity Notices.
- No individual student or registered student organization may submit announcements for approval on behalf of an outside entity (i.e. individual, company, organization).
- All printed materials that are posted, distributed, or disseminated by individual students or by registered student organizations shall bear on their face the following: “The views presented herein do not necessarily reflect the position of the University of San Francisco.”
- Announcements that are in violation of the Institutional Policy on Freedom of Expression, are libelous in nature, or include profanity will not be accepted for posting.
- Announcements that advertise or imply alcohol-related events will not be accepted for posting.
- All printed materials written in a language other than English must be accompanied by an English translation.
- All printed materials shall indicate the name of the sponsoring individual or registered student organization, contact information, the name of the event/activity, date, time, and location.
- Except as permitted herein, no printed material may be placed on or against, attached to, or written on any structure or natural feature of the campus such as, but not limited to, walls or doors of buildings/rooms, windows, building or directional signs, the surface of walkways or roads, fountains, posts, waste receptacles, trees, classroom blackboards, the backs of classroom seating or any other surface.
- No individual student or registered student organization may leave flyers, announcements, or printed literature of any kind unattended on campus grounds or inside any campus building, nor otherwise affix or insert such materials into campus lawns or grounds.
- No individual or group may use “chalking” as a form of advertising or promotion. In fact, chalking is not permissible under any circumstances.
- The use of the name, logo, or initials of the University of San Francisco with any aspect of a registered student organization’s name or promotion or sponsorship of activities is restricted for use by those student groups whose stated purpose does not contradict the University’s mission or its Catholic, Jesuit character; sponsored or cosponsored activities are not inconsistent with the acceptable conduct at an American university committed to the Roman Catholic moral tradition; and stated purpose or activities do not foster hatred or intolerance of others because of their race, nationality, gender, religion, or sexual orientation.
- The use of the name, logo, tagline, and other approved graphic marks of the University of San Francisco must adhere to the USF Graphics Standards Guide set forth by the Office of Publications.
- The name, logo, or initials of the University may not be used in association with any aspect of an off-campus activity sponsored by a registered student organization unless the Assistant Vice Provost for Student Engagement has granted written permission in advance. A registered student organization that sponsors an activity off campus must state on its promotional materials: “This activity is NOT sponsored by the University of San Francisco.”
- University bulletin boards:
- All non-departmental bulletin boards are for use by registered student organizations, individual members of the University community, and by University departments for the posting of University departmental information, academic information, student services, and events/activities.
- The Associated Students Graphics Center is responsible for posting all announcements on general University bulletin boards and other designated posting areas, and such announcements will include the official stamp of approval.
- Departmental bulletin boards, typically located outside of administrative or academic department offices, are maintained by the respective departments. Permission for posting at these locations must be obtained from the department head or his or her designee. (Note: This permission is in addition to the permission required from the Assistant Vice Provost for Student Engagement.)
- Residence halls: The Graphics Center will deliver flyers to Student Housing and Residential Education where a designee will determine whether they will be permitted to be posted within the residence halls. Please see “Posting and Mailing Policy” section under “Student Housing and Residential Education Information and Regulations.”
- Locations for banners: The assignment of space for banners and posting of banners is coordinated by the ASUSF Graphics Center.
ACCESS TO PUBLICITY ANNOUNCEMENTS IN THE STUDENT MEDIA
Individual students and registered student organizations shall be granted equal access to publicity announcements in student media, subject to the official publicity regulations of those media.
- Any on- and off-campus individuals or groups who violate the University’s Publicity Regulations or the Student Housing and Residential Education's Posting Policy are subject to the sanctions listed below.
- strike is defined as any violation to the University’s Publicity Regulations, as regulated by Student Leadership and Engagement (SLE), or Student Housing and Residential Education (SHaRE) Posting Policy, as regulated by SHaRE.
- A strike will be given to any individual or student organization found to have violated any or all of the aforementioned policies. Students or registered student organizations will be informed of the violation and asked to meet with the Assistant Vice Provost for Student Engagement or his or her designee.
- First Strike: This first strike limits the individual’s or the organization’s posting privileges through the ASUSF Graphics Center for one month. During this time, the individual or student organization is prohibited from posting on campus, including, but not limited to, the distribution of handbills on bulletin boards and in residence halls. The student organization’s adviser will also receive notification of this strike.
- Second Strike: The individual or student organization will lose its privilege of free ASUSF Graphics Center services including, but not limited to, design and posting services for the remainder of the semester. In addition, the student organization will lose its eligibility from Club Funding for the remainder of the semester during which the violations took place.
- Third Strike: The individual or student organization will lose its registered status for the remainder of the school year and the rights and privileges afforded to such status. In addition, the student organization, should it choose to reregister for the following year, will be placed on a probation period subject to terms and conditions set by the Assistant Vice Provost for Student Engagement. (For more information, please refer to the Institutional Policy on Freedom of Expression and the Procedures for Registration of Student Groups as found in the Fogcutter Student Handbook.)
- Strikes given to an individual or student organization by SLE and/or SHaRE shall concurrently count against an individual or student organization.
- Disputes, challenges, and exceptions to the above policy violation sanctions will be mediated between the Assistant Vice Provost for Student Engagement and the individual or representative(s) from the student organization(s).organization(s).
Regulations on Guest Speakers and Presentations
The University encourages a balanced approach in all communications and the inclusion of contrary points of view. Expression that is indecent, grossly obscene, or grossly offensive on matters such as race, ethnicity, religion, gender, or sexual orientation is inappropriate in a university community, and the University will act as it deems appropriate to educate students violating this principle. Although freedom of expression is subject to reasonable restrictions on time, place, and manner, such restrictions shall be applied without discrimination toward the content of the views being expressed or the speaker. The use of the University forum shall not imply acceptance or endorsement by the University of the views expressed.
Student organizations that are currently registered by with the University of San Francisco may invite non-University speakers to address meetings on campus in accordance with the Institutional Policy on Freedom of Expression, Activities Regulations, and the Event Scheduling Policies (included in the Fogcutter Student Handbook) as well as the “Time, Place, and Manner Regulations” printed below. For purposes of this section, a “meeting” is an event organized by an individual or group primarily for the dissemination or exchange of ideas and is not to be construed to include academic convocations, regularly scheduled classes, or regular business meetings of University departments. Individual students or student groups that have not qualified as registered student organizations may not invite non-University speakers to address meetings on campus. (This provision is limited intentionally to registered student organizations and is not intended to affect the right of the University administration to exercise whatever control it deems appropriate over the right of administrators or non-student groups, such as alumni groups, to invite outside speakers to address meetings on the campus.) Those individuals who either directly host an event or sponsor a speaker or presentation shall be jointly liable for all reasonable consequences of that activity. Staff will assist students in complying with appropriate regulations for sponsoring guest speakers.
TIME, PLACE, AND MANNER REGULATIONS
- Plans for speeches and presentations must be developed so as to ensure the guest speaker’s right to express her or his views, even if members of the audience disagree with the speaker or find the views offensive. Such plans also should provide opportunities for individuals and groups who disagree with the speaker to register their opposition.
- The rights of the dissenter(s) should be respected as much as the rights of the guest speaker. The speaker, however, is entitled to communicate her or his message to the audience during her or his allotted time, and the audience is entitled to hear the message and see the speaker during that time. The dissenter(s) must not interfere with the speaker’s ability to communicate or the audience’s ability to hear and see the speaker.
- To ensure an exchange of ideas, groups most likely to be offended by the views of the guest speaker should be informed of the event by the sponsoring organization. This is only a recommendation and should not be construed as a restriction on speakers or topics.
- In the furtherance of educational objectives, guest speakers should be encouraged by the sponsoring organization to accept questions from the audience. In addition, the organization should be encouraged to have the meeting chaired or moderated by a neutral party.
- Guidelines for the event – subject to the approval of the Assistant Vice Provost for Student Engagement or designee – must be in place prior to the event. This includes, but is not limited to, a signed Performance Agreement, assigning individuals to be responsible for various aspects of the event, requiring appropriate forms of identification (including but not limited to student IDs), providing adequate number of student monitors, and hiring USF Public Safety officers.
- Public Safety must be notified if the event is likely to draw 100 or more participants or when the Assistant Vice Provost for Student Engagement determines that the staging of the event is likely to cause some sort of disruption. This will enable Public Safety to plan the campus security response and assign responsibility for carrying out this response. The sponsoring organization will be required to hire an adequate number of USF Public Safety officers to provide security for the event or meeting.
- A group hosting an event is responsible for all costs, as determined by the University administration, associated with the event.
- If previously established time, place, and manner regulations are not being followed, or if speech or expression violates the Institutional Policy on Freedom of Expression or any of its supporting regulations or procedures, appropriate action will be taken by an authorized University official or law enforcement officer. Such action normally will include a request for order, removal of the offenders, or closure of the event.
The sponsoring organization must include the following statement in its advertisements, announcements, and press releases: “The presence of a guest speaker on the campus of the University of San Francisco does not necessarily imply approval or endorsement by the University of the views expressed by the guest speaker or by anyone else present at the event.” In addition, the Vice Provost for Student Life or designee may require that this statement be read at the beginning of the speech or presentation.
GROUNDS FOR REFUSING A SPEAKER
- The Assistant Vice Provost for Student Engagement may refuse to permit an off-campus speaker to appear on campus only if it is determined that the proposed speech will constitute a clear and present danger to the orderly operation or peaceful conduct of campus functions, or will violate any of the provisions included herein as well as the Institutional Policy on Freedom of Expression, Activities Regulations, and Event Scheduling Policies (see Fogcutter Student Handbook). (This provision is not directed at guest lecturers invited by an instructor to appear in the classroom during regularly scheduled classes.)
- Members of a registered student organization who believe that a decision to refuse a guest speaker has been made in a manner that denies their rights as members of the University community may file an appeal, in writing, with the Vice Provost for Student Life (University Center 5th Floor). The decision of the Vice Provost is final, subject only to appeal to the President of the University.