Student Conduct Code - Section 9. Conduct Records, Retention Policy and Reservation of Rights

The Office of Student Conduct, Rights and Responsibilities maintains a record of a student’s conduct history. Conduct records are educational records, and are thereby subject to the Family Educational Rights and Privacy Act (FERPA).

The conduct record is confidential and is only shared internally with University officials in instances when the student grants permission to release the record, or there is a legitimate educational interest as defined by FERPA, meaning the information requested is necessary to fulfill the individual’s professional responsibility. The conduct record is maintained throughout the student’s enrollment and thereafter as indicated below. A student’s conduct record will only be released from the hard copy to a person or party external to the University if the student has granted permission, if the disclosure of the record is permissible under the provisions of FERPA, or if the University is required to do so by law. The digital copy of the conduct record will only be released to an external person or party where the University is required to do so by law.

Right to Review
Copies of reports are not provided to the accused student before or after their conduct conference, however, students can request to review their conduct file at any time by scheduling an appointment with the Office of Student Conduct, Rights and Responsibilities.

Retention of Conduct Records
A student’s conduct history is maintained for seven (7) years beyond the academic year in which the conduct violation occurred. Records may be retained by the University beyond the routine 7 year period in special circumstances, including, but not limited to, situations when off-campus legal action may be taken by any party(ies) involved or incidents involving acts of violence or weapons. Student conduct records of students suspended or expelled from the University are maintained indefinitely.

Reservation of Rights
USF may revise, supplement or withdraw any policy from time to time as it deems necessary.