Thank You Notes

Sending “thank you” notes/emails is an essential part of any job search. Send notes/emails to anyone you meet who gives you information, advice or referrals. A note or email should be sent after each job interview. A simple thank you note/email can often be the deciding factor in whether or not you receive a job offer.

The follow-up note/email is best sent immediately, but should be sent no later than 48 hours following the interview. Remind the reader of what was discussed, and comment on how you plan to act on the information, advice or referral you received. If you are writing a note/email after a job interview, you might include something relevant about your qualifications that you neglected to mention in the interview. Managers who have to choose between two good candidates have been known to make the decision based on which candidate sent a thank you note.

Sample Email

Subject line: Thank You – Commercial Banking Representative position

Dear Jane Baxter:

It was a pleasure meeting with you yesterday to discuss opportunities in commercial banking. Your planned expansion is most interesting, especially your ideas concerning outreach to small businesses.

My experience working for a number of small service businesses in San Francisco while completing my degree has made me particularly sensitive to the unique needs of small business owners. As you learned from our conversation, I have also worked as a bank teller, and understand the bank‘s commitment to high quality customer service.

I remain very interested in the commercial banking representative position. I am confident that my skills and experience would be a valuable addition to your team. I look forward to hearing from you soon.

Chris Williams


  • Refer to something you learned about the company or position
  • Reinforce the most important aspects of your qualifications
  • Include something you forgot to mention in the interview, or expand on your relevant qualifications
  • Restate your interest in the position
  • Show confidence and enthusiasm!