How to Submit an Add/Drop Form

UPDATED AS OF 12/20/2024

Submission Requirement

NOTE: All documentation needs to be in a clear and readable .pdf format. Pictures of forms taken with a cell phone or screenshots are not acceptable and will be returned to students.

There are two ways to submit your request to add and/or drop a class:

  • Online Form Submission: Complete the appropriate Registration Add/Drop form. Note that requests for more than one course requires you to submit more than one form.
  • Physical Form Submission: Obtain the physical Registration Add/Drop form at CASA on the University Center 3rd floor. Submit the completed form in black or dark blue ink with signatures from both your major adviser and instructor. You can submit the physical form in person or via email.
    • In-Person: Submit the completed form to CASA at University Center 3rd floor between 9 AM - 5 PM, Monday to Friday.
    • Email: See the "How to Edit PDF Documents Virtually" section on how to convert your physical form to a PDF. Obtain email approvals from both your major adviser and instructor. Email all three documents (Registration Add/Drop Form, email from major adviser, email from instructor) to casa@usfca.edu in one email. Here are instructions on how to save the email approvals as a PDF: how to email your instructor and how to save an email as a .pdf.

Read this document for more information on how to add and/or drop your class(es). Make sure you pay attention to the dates here to know when online registration is open and when manual registration is required.

*NOTE: Some classes have a different Last Day to Drop date. You are responsible for knowing your class's Last Day to Drop date. You can find the class’s "Last Day to Drop" date on the "Registration Calendar" for each specific term.

How to Edit PDF Documents Virtually

To create .pdfs, use a free desktop/mobile app to convert images of the form to PDF (e.g., PDFelement, Scanbot, Simple Scan (for Android only), Office Lens). These apps scan documents into PDF files. If you have an Apple iPhone, you can scan and sign documents using the Notes app.

These forms can then be emailed to casa@usfca.edu. Please submit all your completed documents in ONE email.

 

For the Intersession, Spring, and Summer 2025 Semesters:

All the registration information for students continuing for the Intersession, Spring, and Summer 2025 semesters has been sent via email from the Office of the Registrar. You will not be allowed to register before your assigned day and time. The schedule of classes is now available online for you to start preparing and have your class registration numbers (CRN) ready for your assigned registration time.

During the time period before your registration access time, we advise you to check the class for any registration restrictions, such as prerequisites, test scores, or field of study. If you see a registration restriction for a class, pre-authorization may be needed. Pre-authorization only removes the restriction of a class from your account. It does not register or reserve a seat for you in the class. Note that pre-authorization is only necessary if:

  • A prerequisite class has been taken but isn't being recognized by the system.
  • An agreed-upon substitution for a prerequisite class between the major adviser and student has not yet been processed and approved.
  • You need to take a "Field of Study" restricted class but have yet to declare that specific "Field of Study" major/minor program or the major/minor program is not reflecting on your record yet.

To ensure a seamless registration, we strongly recommend students get pre-authorization for the class they need before their registration date and time. To get pre-authorization for a class, please follow these instructions:

  • Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. You will need consent from the instructor.
  • Sign the Registration Add/Drop form.
  • Submit the following documents in person to CASA on the UC 3rd Floor or in ONE email to casa@usfca.edu from your USFCA email.

All the registration information for students continuing for the Spring 2025 semester has been sent via email (USFCA email). The schedule of classes is available online for you to start registering and setting your Spring 2025 class schedule.

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Students can add classes online on Banner Self-Service up until

  • Thursday, January 2nd at 11:59 PM Pacific Time for Intersession 2025
  • Monday, January 27th at 11:59 PM Pacific Time for Spring 2025
  • Deadline varies based on session for Summer 2025 (see the summer registration calendar for more information)

Students who fall under these following situations are required to complete a Registration Add/Drop form to officially add the class:

  • A prerequisite class has been taken but isn't being recognized by the system.
  • A prerequisite and/or restriction for the class has not been met.
  • The class in question is closed.
  • Dropping a lab/co-requisite section.

Follow these instructions to add a class:

  • Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. (Video instructions here.)
  • Sign the Registration Add/Drop form.
  • Submit the following documents in person to CASA on the UC 3rd Floor or in ONE email to casa@usfca.edu from your USFCA email.

Students can drop classes online through Banner Self-Service up until the "Last Day to Drop" (or Census Date) of the class. The class's "Last Day to Drop" can be found on the "Registration Calendar"for each respective term. For the spring 2025 semester, the Census Date for the majority of classes is Friday, February 7, 2025 at 11:59PM Pacific Time.

To drop a class, follow these steps:

  • Login to your myUSF dashboard.
  • Click on Banner Self-Service (Student).
  • Click on 'Registration Landing Page' and then 'Register for Classes'.
  • Select the appropriate 'Term' for the class drop you intend to drop.
  • Select the 'Schedule and Options' tab.
  • Your class schedule should appear. Next to your classes, a drop-down menu gives you the option to drop your class online. Select this option and click 'Submit' for your changes to officially go through.*

Double-check your student schedule and/or academic transcript to make sure your class changes have gone through.

NOTE: Dropping the day of or after the start date of the class will result in a pro-rated charge of tuition. Refer to the semester enrollment chart on the myUSF Refunds page for how this affects the reversal of tuition and housing fees.

*If you are dropping your last/only class, you will need to email registrar@usfca.edu before you will be officially dropped from the class or complete a Leave of Absence of Withdrawal from the University form.

 

For the Spring 2025 Semester:

ADDING A CLASS

Students can add classes online on Banner Self-Service up until Monday, January 27th at 11:59 PM Pacific Time for Spring 2025.

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Online registration for Spring 2025 has ended as of Monday, January 27th. Starting Tuesday, January 28th to Friday, February 7th, if you need to late add a class to your schedule, you are required to complete a Registration Add/Drop form to officially add the class. The submission deadline is Friday, February 7, 2025 at 5PM Pacific Time.

Follow these instructions to add a class via the online form:

  • Complete the Petition to Add Course form. The form will be sent to the instructor and your major adviser for approval.
  • Once the instructor and major adviser have submitted their approval, the form will automatically go to CASA for review.

Follow these instructions to add a class via the physical form:

  • Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. (Video instructions here.) You will need consent from the instructor.
  • Sign the Registration Add/Drop form.
  • Submit the following documents in person to CASA on the UC 3rd floor or in ONE email to casa@usfca.edu from your USFCA email.

We strongly recommend you to be proactive and follow up on your submitted forms. If you have any questions, you can contact us at casa@usfca.edu.

If the class you want to add has not started yet for the Spring 2025 semester, you will need to submit the following documents to casa@usfca.edu:

  • Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. You will need consent from the instructor if the class is closed or a prerequisite and/or restriction for the class has not been met.* (Video instructions here.)

    *If the class does not require an instructor's permission, you don't need to get the instructor's consent to add the class.
  • Sign the Registration Add/Drop form.
  • Submit the following documents in person to CASA on the UC 3rd floor or in ONE email to casa@usfca.edu from your USFCA email.

NOTE: All petitions to add classes after the deadline are subject to review and approval by the instructor's dean.

The deadline to add a class for this semester has already passed. Students are not able to add classes to their schedule for this semester at this point in time.

DROPPING A CLASS

Students can drop classes online through Banner Self-Service up until Friday, February 7, 2025 at 11:59PM Pacific Time for the majority of classes.

NOTE: Dropping the day of or after the start date of the class will result in a pro-rated charge of tuition. Refer to the semester enrollment chart on the myUSF Refunds page for how this affects the reversal of tuition and housing fees.

*If you are dropping your last/only class, you will need to email registrar@usfca.edu before you will be officially dropped from the class or complete a Leave of Absence of Withdrawal from the University form.

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There are some classes that require students to complete a Registration Add/Drop form to correctly drop the class.

Here are some situations in which you will need to complete a Registration Add/Drop form:

  • Switching lab/co-requisite sections. You cannot switch lab /co-requisite sections without dropping your lecture and vice versa online.
  • Manual registration of a class. You would like to drop a currently registered class with a class that needs to be manually added. This is to avoid any unnecessary complications in the event you cannot be manually registered for a class.

Follow these instructions to drop a class for the upcoming semesters:

  1. Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. (Video instructions here.) Please see "How to Edit PDF Documents Virtually" above.
  2. Sign the Registration Add/Drop form.
  3. Submit the following documents in person to CASA on the UC 3rd floor or in ONE email to casa@usfca.edu from your USFCA email.

Dropping courses online for Spring 2025 has ended as of Friday, February 7th. Starting Saturday, February 8th to Monday, April 7th, if you need to late drop a class from your schedule, you are required to complete a Registration Add/Drop form to officially drop the class. The submission deadline is Monday, April 7, 2025 at 5PM Pacific Time.

Follow these instructions to add a class via the online form:

  • Complete the Petition to Drop Course form. The form will be sent to the instructor and your major adviser for approval.
  • Once the instructor and major adviser have submitted their approval, the form will automatically go to CASA for review.

Follow these instructions to add a class via the physical form:

  • Obtain the Registration Add/Drop form at CASA on the UC 3rd floor. Complete the form in black or dark blue ink. (Video instructions here.) You will need consent from the instructor and your major adviser.
  • Sign the Registration Add/Drop form.
  • Submit the following documents in person to CASA on the UC 3rd floor or in ONE email to casa@usfca.edu from your USFCA email.

We strongly recommend you to be proactive and follow up on your submitted forms. If you have any questions, you can contact us at casa@usfca.edu.

*NOTE: Some classes have a different Last Day to Drop date. It is your responsibility to know when your class's Last Day to Drop date is. You can find the class's "Last Day to Drop" date on your "Student Schedule" on the Student Banner Self-Service platform through your myUSF dashboard.

Additionally, dropping a class past the class's Last Day to Drop date will result in a 'W' on your transcript.

All students are required and expected to adhere to all University set dates and deadlines. The last day to withdraw from your Spring 2025 class with a ‘W’ on your academic record was Monday, April 7, 2025.