Media Services coordinates student videographers to film class sessions, performances, and other live events, and assists with transferring media from older formats to newer digital formats. For example, VHS tapes can be transferred to DVDs, and disks can be transcoded to digital formats.
These services are by arrangement only. Please contact our office at x2003 or email@example.com. Consult the information below if you have questions about making a request.
Visit VirtualEMS to request a Media Services recording.
To Contact Media Services
Staffed office hours are 9:00AM to 5:00PM, Monday through Friday. Operational hours are 8:00AM to 9:00PM, Saturday through Sunday (excluding university holidays).
Please note that Media Services is reliant on student employment and availability. If you believe your event may go longer than requested, please consider extending the length of the requested recording. Media Services cannot guarantee the technician will be available to stay later than booked.
For routine inquiries, contact Media Services at x2003 or firstname.lastname@example.org. For urgent inquiries, please contact the ITS Help Desk at x6668.
Classroom recordings: Student videographers use compact camcorders on a tripod. Please note there is not an option to use external microphones; recordings will capture audio from the entire room. Processing recordings generally requires 2-3 business days, after which videos will be available for distribution.
- Faculty/Staff Candidate Presentation: Teaching demonstrations, candidate talks, interviews, etc.
- Lecture: Guest lectures, repeated recordings, workshops, etc.
- Student Presentations: Individual or group student presentations; can be separated per presentation
Large venue recordings: Student videographers use professional camcorders with the option to connect external microphones and the venue’s audio system. Processing recordings generally requires 5-7 business days, after which videos will be available for distribution. Please note videos requiring closed captioning (e.g., that will be available for public viewing) require an additional 2-3 business days.
- Keynote Speaker: One speaker with microphone
- Multiple Speakers: Multiple speakers speaking back-to-back
- Panel: Multiple speakers speaking simultaneously
- Performance/Other: Dance recitals, concerts, theatre performances, etc.
As your recording may encompass many of this criteria, please select the option that is most generally appropriate for the event (e.g., a keynote speaker with a panel-led Q&A = Panel).
If your event contains an agenda, names of speakers for title cards, and/or other information, please indicate so in the EMS webform. Email additional information to email@example.com with the event name and date in the subject.
Request DVD/VCR Conversions
Requests can be submitted using this Google Form (also embedded below). After submitting your request, please contact Media Services to schedule a consultation and hand-off of media.
The University of San Francisco offers access to a variety of video-on-demand repositories and a rich collection of DVD videos. Learn more about them on the Gleeson Library video guide. If you have media that is not available here, consider requesting a Media Services conversion.
Per standard copyright and fair use policies, it is your responsibility to confirm you have permission to convert media into digital formats and/or for online redistribution. Although USF cannot provide legal consultation on obtaining permission, Gleeson Library | Geschke Center has published a guide on Copyright and Teaching, accessible here. This includes resources that can help determine if the appropriate permissions have or can be obtained.
- Exceptions for Instructors in US Copyright Law (interactive tool)
- American Library Association Checklist for Fair Use (PDF worksheet)
- “Know Your Copy Rights” chart from the Association of Research Libraries (PDF)
You are not alone in searching for this information! For further consultation and research assistance, contact the Copyright Specialists at Gleeson Library.
- VHS to DVD and/or digital copy (.mov)
- DVD to digital copy (.mov)
- miniDV to digital copy (.mov)
- CD to digital copy (.mp3)
- Existing digital copies to other formats
- Disc media to be duplicated (DVDs and CDs)
- A VHS to DVD recorder is used for converting VHS tapes to DVDs.
- An Elgato video capture device is used for converting analog media to digital files.
- Handbrake is used for transcode (“rip”) DVDs to digital files.
- Adobe Premiere Pro is used for all post-production and conversion between file formats.
- Please contact Media Services to schedule a drop off for the media being converted.
- We ask that clients provide blank DVD-R discs if more than 2 copies are requested. Contact our office if you need assistance acquiring discs.
- A maximum of 7 media to be converted can be included in each request.
- Although the ITS Help Desk can help coordinate drop off and deliveries, we recommend personal delivery of all media.