Test page for GenAI ITS hub

What is Generative Artificial Intelligence (GenAI)?

Generative AI (GenAI) is an AI branch that creates new content by learning from vast data sources like the internet, applications, and user input. Using advanced algorithms, it generates original outputs based on this knowledge.

At USF, we support using GenAI to enhance work and learning, but responsible use is essential and you must adhere to the University's Guidelines for Responsible Use of AI cover security, privacy, compliance, copyright, and academic integrity.

Key Factors To Consider When Using GenAI

DATA SECURITY
AND PRIVACY
RESPONSIBLE
USE
ACADEMIC
INTEGRITY
WARNINGS
And AWARENESS

DO NOT input sensitive data such as PII/SPII, Internal, Confidential, or Highly Confidential data.

DO NOT enter institutional data into third-party AI systems. Such data may be transmitted, stored, or shared externally, outside our control, risking privacy and security. Users should opt out of any data sharing to protect institutional confidentiality.

DO NOT integrate University systems into 3rd party AI platforms. This inlcudes building agentic AI or custom GPTs that connect to USF systems.

Comply with FERPA, privacy laws, Guidelines for Responsible Use, and Information Security Policy.

Be transparent about how GenAI is employed.

Take into consideration accessibility, ethical, and inclusion aspects of GenAI use.

Use only USF-approved AI tools. (see matrix below)

Be accountable and transparent about the use of AI platform. 

Adhere to USF's Academic Integrity & Honor Code.

Check ETS's resources on course design and planning.

Refer to your School & Faculty to provide additional instructions as needed.

Cite AI usage for transparency. 

Validate and verify output for accuracy, bias, and hallucinations.

Appropriate treatment of copyrighted material.

Stay alert & report any phishing emails and "deepfakes" (i.e. video/audio mimicking an individual without their consent).

Use only Public data for input. If Internal or Confidential data is needed, please see a list of USF-approved AI platforms (see matrix below). 
       
DATA CLASSIFICATION PUBLIC INTERNAL CONFIDENTIAL HIGHLY CONFIDENTIAL
Definition Non-sensitive and non-confidential. Examples include content available on the public facing web pages of www.usfca.edu. Requires protection against unauthorized disclosure, modification, destruction, and use, but the sensitivity is less than that for Confidential information. Examples include internal memos, correspondence, ITS network security policies, and staff handbooks.  Sensitive information about individuals and about the University. This includes PII. Current and former students that are protected by FERPA are included.  Sensitive information which, if it became available or was exposed to unauthorized users, creates risk for identity theft therefore requiring notification of affected individuals and possible legal and reputation risk to USF. Examples include government issued identity numbers, bank account numbers, credit card numbers, and drivers' license numbers. 
Applications that can be used Any USF-approved enterprise applications only. Submit an New Technology Assessment (NTA) if unavailable or unsure. USF-approved enterprise applications only. Submit an New Technology Assessment (NTA) if unavailable or unsure. Please reach out to infosec@usfca.edu for further consultation. 
Approved AI Platforms
  • ChatGPT
  • Perplexity
  • Claude
  • Turnitin
  • Grammarly
  • Notion.ai
  • Acrobat AI Assistant
  • Element451 Bolt Discovery (contextual search)
  • Canvas Discussion Summaries
  • Canvas Smart Search
  • Echolabs
  • Element451 AI Agents
  • CVENT AI Assistant
  • Slack Summaries
  • Slack Huddle Notes
  • ZoomAI Assistant
  • Workday Assistant
  

 

Get Started with GenAI

 

START HERE AND REVIEW APPROPRIATE DATA LEVELS TO BE USED WITH AI TOOLS 

USF has approved a limited number of AI applications. Before you use a free or purchase any new technology or tech service, it is subject to an ITS review and approval to ensure data privacy, security & technical alignment.

 

TAKE THE USF'S SECURITY AWARENESS BASIC TRAINING COURSE

For instructions on how to take this course. please see KB11512. For additional questions about AI security, please reach out to infosec@usfca.edu.

 

GENAI CERTIFICATE PROGRAM

Sign up for ETS GenAI Certificate Program to gain a deeper understanding of the GenAI tools and practices for use in Higher Education.

See also the Generative AI web page

Do you have an AI technology or service that you would like to use? Submit a New Technology Assessment

Last updated: September 1, 2025