Benefits Enrollment Information

Enrollment Procedures

  • Newly hired benefits-eligible faculty and staff have 30 days from the date of hire to complete their online enrollment through BeneTrac, USF's online benefits enrollment platform.
  • Current employees can review their benefits anytime or modify their benefits annually during open enrollment or within 30 days of a qualifying event.

How to Enroll/Change Your Benefits: BeneTrac

  • During Open Enrollment, click on the "Open Enrollment" button from your myUSF dashboard, or:
  • Log into myUSF
  • In the upper right-hand corner, hover over your username and select "MyApps" from the drop-down menu 
  • Click on the BeneTrac app, if it appears on your Launchpad tab
  • If you do not see the BeneTrac app, click on the Request Center tab
  • Under the BeneTrac app, click the plus sign
  • Click back on the Launchpad tab to view and click on the BeneTrac app

Making Benefits Elections in BeneTrac

  • Log into BeneTrac
  • Verify your information as well as that of your dependent(s)
  • Review your current enrollment elections and make changes if necessary
  • Choose the correct option under Medical Spousal Surcharge block (required annually)
  • Enroll or re-enroll in a Flexible Spending Account(s) (if applicable)
  • Apply for the childcare subsidy (required annually, if applicable; online form must be submitted first)
  • Add your beneficiary to your life insurance (SSN not required)
  • Click “Review and Finalize” to see a summary of your benefit elections
  • Click “Agree to Above and Finalize My Selections”

Before enrolling, please:

  • Collect the date of birth, Social Security Number (SSN) and address for each dependent and/or beneficiary you wish to include.
  • Consider your needs and the needs of your eligible dependents. Review any coverage offered through your spouse’s/Registered Domestic Partner’s employer to avoid costly duplicate coverage.
  • Carefully review the plan information in the 2018 Benefits Guide, the 2019 Benefits Guide, and plan materials available on the Benefits web page.

Who is Eligible


  • Regular full-time employees who work 30 hours or more per week
  • Jesuits who are members of the USF Jesuit Community
  • Employees of Fromm Institute, Loyola House, and St. Ignatius Church

Eligible Dependents:

  • Your legal spouse (same or opposite sex) or Registered Domestic Partner (RDP as set forth in CA Family Code Section 297 and are same-sex partners unless at least one is over age 62)
  • Your natural child, adopted child, stepchild, legal ward, foster child, or an eligible dependent of your RDP up to age 26
  • Your child over age 26 who is supported primarily by you and is incapable of self-sustaining employment by reason of mental or physical handicap (proof of the condition and dependence in required)
  • Your previously enrolled Legally Domiciled Adult (LDA) who has been grandfathered into the plans as of Dec. 31, 2011 (no new enrollment of an LDA is permitted as of Jan. 1, 2012)

Critical Dates

Newly Hired: 30 days

  • Newly hired benefits-eligible employees must enroll online within 30 days of their start date.
  • Once you enroll for the first time, many benefits will roll over each year unless you change them or unless the plan you chose is eliminated. Some benefits require annual re-enrollment, such as Flexible Spending Accounts.

Qualifying Events: 30 days

Current IRS regulations require that your benefits choices remain in effect during the calendar year unless you experience a qualified change in status, also known as a qualifying event. Your qualifying event change to your benefits must be consistent with the event (e.g. if you give birth to or adopt a child, you can add your child to your medical coverage plan). You must submit your qualifying status change online through BeneTrac and provide the benefits team with supporting documentation within 30 days of the qualifying event (see table below for required supporting documents). Qualifying events include, but are not limited to:

  • Marriage, divorce, legal separation, or entry into a Registered Domestic Partnership (RDP)
  • Death of a spouse/RDP or other dependent
  • Dependent's eligibility status changes
  • Birth or adoption of a child
  • You or your spouse/RDP experience a change in work hours that affects benefit eligibility
  • Relocation into or outside of your plan's service area
If you add this dependent: You must provide HR with a COPY of this document:
Spouse Marriage certificate
Registered Domestic Partner (RDP) Registered Domestic Partner certificate
Natural child Birth certificate
Adopted child Adoption decree
Stepchild Birth certificate
Dependent child or RDP Birth certificate
Legal ward or foster child Court documents and last tax return
Disabled dependent child over age 26 Birth certificate, proof of condition, and last tax return

Open Enrollment: SEP.-OCT.

You can modify your benefits elections annually during open enrollment, which runs from September into October each year. If you add, remove or change your benefits, they will become effective January 1 of the following year. For more information, visit the Open Enrollment web page.

When Coverage Begins

Date of hire Medical Short- & Long-term Disability, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits Short- & Long-term Disability, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits Medical*, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits
1st of the month following date of hire


Dental, Vision, Flexible Spending Account, Childcare Subsidy


Medical, Dental, Vision, Flexible Spending Account, Childcare Subsidy Dental*, Vision, Flexible Spending Account
1st of the month following date in which the first online order is placed


Commuter benefits Commuter benefits Commuter benefits
After one year of full-time service (self/spouse/RDP) and
immediately for dependent children
Tuition Benefits Tuition Benefits Tuition Benefits

*Jesuit Health Trust