Benefits Enrollment Information

Enrollment Procedures

  • Newly hired benefits-eligible faculty and staff have 30 days from the date of hire to complete their online enrollment in USFWorks, accessible from your myUSF dashboard. 
  • Current employees can review their benefits anytime or modify their benefits annually during open enrollment or within 30 days of a qualifying event in USFWorks, accessible from your myUSF dashboard.

For detailed instructions on how to make benefits elections in USFWorks, visit the USFWorks training web page.

 

Before enrolling:

  • Gather all applicable supporting documentation if you are enrolling any dependent(s). Please refer to the table at the bottom of this page for required documentation.
  • Collect the date of birth, Social Security Number (SSN) and address for each dependent and/or beneficiary you wish to include.
  • Consider your needs and the needs of your eligible dependents. Review any coverage offered through your spouse’s/Registered Domestic Partner’s employer to avoid costly duplicate coverage.
  • Review the 2024 Benefits Guide prior to enrollment.

Critical Dates

Newly Hired: 30 days

  • Newly hired benefits-eligible employees must enroll within 30 days of their start date in USFWorks, accessible from their myUSF dashboard.
  • Once you enroll for the first time, many benefits will roll over each year unless you change them or unless the plan you chose is eliminated. Some benefits require annual re-enrollment, such as Flexible Spending Accounts.

When Coverage Begins

COVERAGE STARTS: USFFA FACULTY STAFF & LAW FACULTY JESUIT
Date of hire Medical, Short- & Long-term Disability, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits Short- & Long-term Disability, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits Medical*, Basic & Voluntary Life/AD&D, Employee Assistance Program, Retirement Benefits
1st of the month following the date of hire

 

Dental, Vision, Flexible Spending Account, Childcare Subsidy

 

Medical, Dental, Vision, Flexible Spending Account, Childcare Subsidy Dental*, Vision, Flexible Spending Account
1st of the month following the date on which the first online order is placed

 

Commuter benefits Commuter benefits Commuter benefits
After one year of full-time service (self/spouse/RDP) and
immediately for dependent children
Tuition Benefits Tuition Benefits Tuition Benefits

*Jesuit Health Trust

Who is Eligible

Employees:

  • Regular full-time employees who work 30 hours or more per week
  • Jesuits who are members of the USF Jesuit Community
  • Employees of Fromm Institute

Eligible Dependents:

  • Your legal spouse (same or opposite sex) or Registered Domestic Partner (RDP as set forth in CA Family Code Section 297 and are same or opposite sex partners)
  • Your natural child, adopted child, stepchild, legal ward, foster child, or an eligible dependent of your RDP up to age 26
  • Your child over age 26 who is supported primarily by you and is incapable of self-sustaining employment by reason of mental or physical handicap (proof of the condition and dependence in required)
  • Your previously enrolled Legally Domiciled Adult (LDA) who was grandfathered into the plans as of Dec. 31, 2011 (no new enrollment of an LDA is permitted as of Jan. 1, 2012)

Please note: Deductions for registered domestic partners on your benefit plans are post-tax. Registered domestic partners are not treated the same as spouses for federal income tax purposes. For further information, please reach out to your tax advisor.

 

Qualifying Events: 30 Calendar days to amend benefit elections

Current IRS regulations require that your benefit elections remain in effect during the calendar year unless you experience a qualified change in status, also known as a Qualifying Event.

Your qualifying event change to your benefits must be consistent with the event (e.g. if you give birth to or adopt a child, you can add your child to your medical, dental and/or vision plan).

You must submit your qualifying status change through USFWorks within 30 calendar days* of the Qualifying Event (see the table below for required supporting documents).

Qualifying Events include, but are not limited to:

  • Change in legal marital status – e.g. Marriage, divorce, legal separation, or entry into a Registered Domestic Partnership (RDP). RDPs must be registered with the State of California.
  • Change in number of dependents – e.g. Birth or adoption of a child, divorce/dissolution of RDP, death of a spouse/RDP or other enrolled Dependents.
  • Change in employment status – e.g. You or your spouse/RDP experience a change in work hours that affects benefit eligibility.
  • Return from a leave of absence (only if you lost previous benefits coverage while out on a leave).
  • Dependent satisfies or ceases to satisfy eligibility requirements – e.g. Child ages out at 26 and in most cases is no longer eligible to be on your benefit plans as a Dependent. In this case, a task will automatically be generated on USFWorks for you to complete (subject: PASSIVE – Child ages out).
  • Change in residence – If you or a Dependent on your benefit plan(s) moves into or outside of your plan's service area. In this case, please contact the Benefits Team if you move as it may impact your benefits.

Please see the Qualifying Events job aid for instructions on how to submit a Qualifying Event task on USFWorks.

Changes to Benefits resulting from a Qualifying Event will begin on the 1st of the month following the date of the event, unless the event is a birth of a child, in which case the coverage effective date is the date of the birth.

*60 calendar days if you, your spouse/RDP, or eligible dependent child loses coverage under Medi-Cal (Medicaid) or a state Children’s Health Insurance Program (CHIP) or becomes eligible for state-provided premium assistance.

If you add this dependent: You must provide HR with a COPY of this document:
Spouse Marriage certificate
Registered Domestic Partner (RDP) Registered Domestic Partner certificate; your partnership must be registered with the State of California
Natural child Birth certificate
Adopted child Adoption decree
Stepchild Birth certificate
Dependent child or RDP Birth certificate
Legal ward or foster child Court documents and last tax return
Disabled dependent child over age 26

Birth certificate, proof of condition, and last tax return

You may need to complete further documentation for the medical insurance carrier.