Benefits Enrollment Information

Enrollment Procedures

• Newly hired benefits-eligible faculty and staff have 30 days from the date of hire to complete their online enrollment in USFWorks, accessible from your myUSF dashboard. 
• Current employees can review their benefits anytime or modify their benefits annually during open enrollment or within 30 days of a qualifying event in USFWorks, accessible from your myUSF dashboard.

For detailed instructions on how to make benefits elections in USFWorks, visit the USFWorks training web page.

Before enrolling:

• Gather all applicable supporting documentation if you are enrolling any dependent(s). A copy of a marriage certificate/registered domestic partnership is required if you are adding a spouse/Registered Domestic Partner. A copy of the child’s birth certificate is required if you are adding a child.
• Collect the date of birth, Social Security Number (SSN) and address for each dependent and/or beneficiary you wish to include.
• Consider your needs and the needs of your eligible dependents. Review any coverage offered through your spouse’s/Registered Domestic Partner’s employer to avoid costly duplicate coverage.
• Review the 2023 Benefits Guide prior to enrollment.

Critical Dates

Newly Hired: 30 days

• Newly hired benefits-eligible employees must enroll within 30 days of their start date in USFWorks, accessible from their myUSF dashboard.
• Once you enroll for the first time, many benefits will roll over each year unless you change them or unless the plan you chose is eliminated. Some benefits require annual re-enrollment, such as Flexible Spending Accounts.

When Coverage Begins

*Jesuit Health Trust

Who is Eligible

Employees:

• Regular full-time employees who work 30 hours or more per week
• Jesuits who are members of the USF Jesuit Community
• Employees of Fromm Institute, Loyola House, and St. Ignatius Church

Eligible Dependents:

• Your legal spouse (same or opposite sex) or Registered Domestic Partner (RDP as set forth in CA Family Code Section 297 and are same or opposite sex partners)
• Your natural child, adopted child, stepchild, legal ward, foster child, or an eligible dependent of your RDP up to age 26
• Your child over age 26 who is supported primarily by you and is incapable of self-sustaining employment by reason of mental or physical handicap (proof of the condition and dependence in required)
• Your previously enrolled Legally Domiciled Adult (LDA) who was grandfathered into the plans as of Dec. 31, 2011 (no new enrollment of an LDA is permitted as of Jan. 1, 2012)

Qualifying Events: 30 days

Current IRS regulations require that your benefits choices remain in effect during the calendar year unless you experience a qualified change in status, also known as a qualifying event. Your qualifying event change to your benefits must be consistent with the event (e.g. if you give birth to or adopt a child, you can add your child to your medical coverage plan). You must submit your qualifying status change online and provide the benefits team with supporting documentation within 30 days of the qualifying event (see table below for required supporting documents). Qualifying events include, but are not limited to:

• Marriage, divorce, legal separation, or entry into a Registered Domestic Partnership (RDP)
• Death of a spouse/RDP or other dependents
• Dependent's eligibility status changes
• Birth or adoption of a child
• You or your spouse/RDP experience a change in work hours that affects benefit eligibility
• Relocation into or outside of your plan's service area