ASUSF Conference Funding
Apply for ASUSF Conference Funding
Conference Funding Purpose: Allow eligible undergraduate student organizations (USOs) the resources to travel to conferences only, organized by a verifiable third-party.
The total 2023-24 ASUSF Travel Funding budget is $45,000.
Eligibility
Any undergraduate student organization registered with SLE. Organizations shall be in good standing and in compliance with all USF, SLE, and ASUSF rules and regulations.
COVID-19 Travel Policy: USF requires that students are fully vaccinated to travel on University business, including travel for university sponsored retreats, students representing USF, and students receiving funds for conferences or other professional development opportunities. Travelers engaged in programs with more restrictive requirements will be required to follow those, and all travel destinations are also subject to advance approval based on current COVID travel guidance.
Award Limits
Student organizations will be allocated up to one (1) approved award per semester. Funding will not be awarded for expenses already incurred.
Funding Parameters
Items typically funded: travel (airfare, charter buses, etc.), lodging (conference hotel only), conference fees.
- A minimum contribution of 10% of the total travel costs (per organization) is expected
- Hotel rooms are funded on 2 people per room.
- Proposed hotel rooms must be conference site hotels, conference housing, major hotel chains (e.g., Hilton, Marriott, Sheraton, Four Seasons, etc.), or recommended by the conference host.
Items not funded:
- Meals
- Gas
- Recreational Activities
- Retreat Costs
- Rental Cars
If any alternate accommodations are needed, communication with the VPF should occur after application submission.
Application
Application Deadline
All applications shall be submitted to Finance Committee at least eight (8) academic weeks prior to the date of the proposed event for requests up to $5,000.
- Requests submitted less than eight (8) academic weeks prior will be considered, but not fully funded.
- Requests submitted less than five (5) academic weeks prior will not be considered.
Applications shall be submitted at least twelve (12) academic weeks prior to the date of the proposed travel for requests over $5,000.
- Requests submitted less than twelve (12) academic weeks prior will be considered, but not fully funded.
- Requests submitted less than eight (8) academic weeks prior will not be considered.
Application Review
The Finance Committee will deliberate on all applications, which shall include a detailed budget using the ASUSF Funding Template (see below) and a detailed description of how the travel experience will contribute to the development of the organization.
Funding may be approved for travel in the following academic year. No retroactive requests for access of this funding will be considered.
post funding form
After each awarded travel concludes, a post-funding form will be sent out. If post-funding evaluation form is not completed in the same semester of the conference, then the organization would be ineligible for funding for one semester.