XARTS Network Drive

content last updated 12-5-2018

ABOUT

Think of your XARTS Network Drive as a “cloud drive” that’s always there no matter which computer you log into in any XARTS computer lab. Because it’s “in the cloud”, you’ll see it no matter which computer you log into – and you can get to it from non-lab computers, too, both on and off campus. It has other features, too: you can use it to share files with lab users, receive files from lab users, or publish a live website.


CAPACITY

Your network drive has a finite amount of disk space called your disk quota:

  • Students: 26 GB
  • Lab Monitors: 30 GB
  • Faculty: 34 GB

See the topics below on our Frequently Asked Questions (FAQ) page to learn how to monitor the size of your network drive:

  • "XARTS Network Drive doesn't accurately show capacity or free space"
  • "Which of my files are consuming disk space on a lab computer or my XARTS Network Drive?"

FOLDERS & SECURITY

Folder Icon Username (top level)

This is the top or “root” folder of your network drive. All lab users can view the files or folders that you put in the first level of this folder, but they can’t edit or delete them.

Folder Icon Documents

This is your private folder. Only you can open it. The files and folders you put inside it are not visible to other lab users.

TIP: You can make additional private folders on the same level as your “Documents” folder. On a Mac, first create the folder. Now click on it once to highlight it and select File ➔ Get Info. Click the padlock in the lower right corner of the information window that appears. In the “sharing and permissions” section, delete the “staff” line and change the privileges for “everyone” to “no access”.

Folder Icon Public

All lab users can view (and, by extension, copy) the files that you put in here, but they can’t edit or delete them. Use this folder to share files with the lab community.

Folder Icon Drop Box (inside Public)

All lab users can deposit files inside this folder, but they can’t open it; only you can. Use this folder to receive files from other lab users.

To transmit a file to another lab user, deposit it into their Drop Box folder. See the topic, "How do I deposit documents into another lab user's Drop Box folder?", on our Frequently Asked Questions (FAQ) page to learn how.

TIP: You can make additional “drop box” folders with customized names by launching Applications ➔ Utilities ➔ XARTS Drop Box Maker.

Folder Icon Sites

This is the root folder, a.k.a. top-level folder, of your very own web server. The URL for your server is https://xarts.usfca.edu/~username where username is your XARTS Labs username, and the symbol preceding it is a tilde, i.e. the shift-character on the accent symbol key [ ` ] to the left of the [ 1 ] key on a standard keyboard.

The filename for the home page of any website you host in your Sites folder must be index.htm, index.html, or index.php.

CAUTION: Anyone in the world can use a web browser to view the websites and files that you put in this folder.


HOW TO ACCESS

FROM A LAB COMPUTER

Mac: It appears automatically on your Desktop when you log in. If it doesn't appear, or you accidentally disconnect it during your login session, just click the "XARTS Connect Network Drive" icon in your Dock.

Windows: It connects automatically as your "X:" drive in the “Computer” section of any Windows Explorer window. If your “X:” drive doesn't automatically connect, or you accidentally disconnect it during your login session, log out and log back in.

FROM A NON-LAB COMPUTER

USING SFTP

You can access your XARTS Network Drive from any computer, on or off the campus network, by using an FTP application, a.k.a. an "FTP client," that supports the SFTP protocol. CyberduckTransmit, and Fetch are a few of the many FTP clients for Mac that support SFTP.

No matter which FTP client you choose, you'll need some or all of the following information:

  • Server a.k.a. Host: xarts.usfca.edu
  • Connection Method: SFTP
  • Username and Password: your XARTS Labs username and password
  • Port Number: 22 (standard port for SFTP)

USING FILE SHARING

From a Mac on the campus network: Switch to the Finder and select Go ➔ Connect To Server. Enter xarts.usfca.edu/Users/username for the server address and click Connect. Enter your lab username and password when prompted, then click OK.

From a PC on the campus network: Steps vary depending on the version of Windows you're using. Search online for these keywords: windows [version] map network drive

From a Mac or PC off the campus network: You can use the same steps above to access your network drive from an off-campus computer by first connecting to the USF VPN (Virtual Private Network). Anyone with an active myUSF account can connect to the USF VPN. For more information, visit this webpage.


ADVISORIES & WARNINGS

BACK UP YOUR FILES

The files you save on your XARTS Network Drive are not backed up by the department and could be lost in the event of user error, a severe hardware failure, or other catastrophe, so it’s essential that you save and/or back them up to other locations, such as a personal storage device or to an online file storage service such as Google Drive (part of Gmail and USF email) or Dropbox.

AVOID OPENING ADOBE CC FILES
DIRECTLY FROM YOUR XARTS NETWORK DRIVE

Your XARTS Network Drive is on a remote file server, i.e. you access it "over the network". Officially, Adobe says you should not work with files over the network and doing so can result in, at best, erratic application behavior, or at worst, file corruption or data loss. Unofficially, your mileage may vary, and depending on the file and/or the application, you might meet with success. But since Adobe says it's unpredictable and unsupported, we recommend that you avoid it -- or at the very least, be aware of it.

Workaround 1: Store and work with your Adobe files on a personal, high-speed storage device.

Workaround 2: If you need to work with an Adobe file that's stored on your XARTS Network Drive, copy the file down to the lab computer (to your Desktop, for example), work with that duplicate, and then copy it back to your XARTS Network Drive when you're finished.